Automated Booking Software for Freelance Web Designers
Your freelance web design booking page — automate client discovery calls, design reviews, and handoff sessions without a single email chain or timezone conversion.
Why do freelance web designers lose project momentum to scheduling overhead?
A web project moves at the speed of client feedback. Every day a client takes to answer a meeting request is a day the work sits still and the next project slips. A 15-minute feedback round that should happen Tuesday turns into a Thursday call after three rounds of 'does this time suit you?' emails. Run a few clients in different cities and time zones and the manual scheduling piles up. Tymeslot takes the back-and-forth off your plate so you can stay on the design.
Why generic schedulers stall design projects instead of moving them forward
Calendly, Acuity, and SimplyBook.me were built for one-off appointments, not for the project cadence a web designer works in. There is no kickoff deposit, no way to gate a scope-of-work call behind a signing fee, and no link between a booked design review and the milestone it signs off. Their booking widgets also load third-party trackers, which drag down the same Lighthouse score you ship as a deliverable, and the free tiers cap event types right where a working studio needs three or four.
The revenue hit is concrete. Most studios take a 30 to 50% deposit on signing, yet plenty still chase it by email in the days after the kickoff call, and some projects quietly fall apart before the money lands. A studio that loses two £4,000 projects a year to deposit drift is £8,000 down for a fixable reason. Add design reviews that slide across a week because nothing is on the calendar, and a four-week iteration becomes six. Tymeslot takes the deposit when the client books the kickoff, locks the slot only once payment clears, and gives you one fast booking link to attach to every mockup so reviews land inside 48 hours.
Everything Web Designers need. Nothing they don't.
Scheduling features shaped around how your practice works.
Meeting Types for Every Project Stage
Create separate booking pages for discovery calls, wireframe reviews, design feedback sessions, and project handoffs — each with its own duration, buffer, and booking link.
Timezone Handling for Remote Clients
Clients book in their timezone, you see everything in yours. DST transitions handled automatically so no meeting ever lands at the wrong hour.
Embed on Your Portfolio
Drop a booking widget into your portfolio site as an inline calendar, popup, or floating button — inbound leads book directly without leaving your page.
Auto Video Conferencing Links
Google Meet or Microsoft Teams links generated automatically with each booking — no copy-pasting video links before every client call.
Privacy-first and source-available
No trackers, no analytics scripts loaded on your booking page. Self-host on your own server and own every byte of your clients' contact data.
Project Deposits at Kickoff
Collect a 30 to 50% deposit or a fixed signing fee when the client books their kickoff call. The slot locks only once payment clears, so you never start design work on a project the client has not actually paid to start. Stripe-powered, with the refund policy in your hands.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Web Designers use Tymeslot every day.
How do web designers convert inbound enquiries before momentum is lost?
A prospective client lands on your portfolio after seeing a project you completed for a mutual contact. The window to book a discovery call before they move on to another designer is often 24–48 hours. A friction-filled booking process loses that window.
- Embed a 'Book a Discovery Call' widget on your portfolio's contact or hire page
- Client picks a 30-minute slot from your live availability — no email exchange required
- A video conferencing link is generated and sent to both of you automatically
- You walk into the call knowing the client's project details from the booking form
How do web designers run design review cycles without losing a week per iteration?
Effective design review requires a synchronous conversation — not an inbox thread of screenshots and comments. Getting that conversation scheduled within 24 hours of sharing a mockup is the difference between a two-week iteration cycle and a four-week one.
- Create a 'Design Review' event type with a 45-minute duration and 24-hour notice requirement
- Share the booking link when you send the mockup — client books their review slot at the same time they view the work
- Both receive confirmation and a reminder with the mockup link embedded
- Review happens within 48 hours of delivery rather than drifting across a week
How do web designers handle project handoffs cleanly?
Handing off a completed website to a client involves training them on the CMS, walking through the hosting setup, and documenting any ongoing maintenance requirements. This meeting needs preparation time — and clients often need to involve additional team members.
- Set up a 'Project Handoff' meeting type with a 90-minute duration and a 48-hour advance notice requirement
- Share the link with the client at project completion — they book at a time their team can attend
- Confirmation email lists what to prepare: hosting credentials, domain access, team members to invite
- Both parties receive reminders; handoff happens prepared on both sides
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
120
minutes saved per week
104.0
hours saved per year
€10400
annual value of saved time
Which calendars and tools do web designers use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, Zoom, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€9 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support independent development
See Tymeslot in action
Try both booking themes live — no account needed.
"I used to send a Calendly link and then feel slightly embarrassed knowing it was tracking my clients. I switched to Tymeslot, self-hosted it on my VPS, and now the booking page is as privacy-respecting as the websites I build for clients. Feedback sessions get booked same-day, the video link is automatic, and I've cut about 3 hours a week from scheduling overhead."
Dmitri L.
Freelance Web Designer, Remote
Frequently Asked Questions
Can I embed a booking widget on my portfolio site?
How does Tymeslot handle clients in different timezones?
Is Tymeslot free for freelancers?
Can I self-host Tymeslot?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I collect a project deposit when a client books a kickoff?
Can I switch from Calendly to Tymeslot?
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