Scheduling Software for Graphic Designers and Studios
Prospects book a discovery call from your portfolio, paying clients book reviews from a private link, and you stay in the design file instead of your inbox.
Updated 22 October 2026
Why do graphic designers lose projects at the first contact?
A prospect looks through your portfolio, likes what they see and fills in the contact form. Then they wait. You are deep in someone else's identity project and reply the next afternoon, and by then they have spoken to another designer. The discovery call is where most projects are won, so every step between "I'm interested" and "we're on a call" costs you. Tymeslot puts a booking button on the portfolio itself: the prospect picks a time, answers a few questions about the brief and gets a video link, while you keep working.
Why generic schedulers leave designers giving strategy away
A free 30-minute discovery call is fair. A free two-hour workshop where the prospect leaves with your positioning thinking and never signs is not, and most schedulers have no way to tell the two apart. The all-in-one studio platforms solve it, but they also bring proposals, contracts and invoicing at a monthly price many freelancers don't need.
Tymeslot keeps the steps of a project apart. The discovery call is free and public. A paid strategy session is confirmed only once the client has paid the full fee by card. Concept presentations and revision calls sit on private links that only clients receive, with enough minimum notice for you to finish the work before the call.
Everything graphic designers need. Nothing they don't.
Booking on Your Portfolio
Drop the booking calendar into a portfolio page, behind a popup or on a floating button, so a prospect books a call without leaving your work.
One Meeting Type for Each Project Step
Discovery calls, strategy sessions, concept presentations and revision calls each get their own length and their own link.
Paid Strategy Sessions
On Pro, a brand strategy session or naming workshop carries its fee on the booking itself, so the client has paid for your thinking before you share any of it. The discovery call stays free.
Private Links for Current Clients
Mark presentation and revision calls as private. They stay off your public page and can only be booked through the direct link you send to the client.
Notice Before Presentations
Require up to a week's notice on concept presentations so a client cannot book one for tomorrow morning, and cap how many land on one day.
Discreet Client Work
Prospects booking a call see a taken hour, never the title of an event in your connected calendar, so a rebrand still under embargo stays a grey block. Name your meeting types by stage, not by client.
See the difference
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How do graphic designers turn portfolio visitors into discovery calls?
A portfolio does the selling; the contact form then slows everything down. A booking button on the same page lets a prospect act while they are still looking at your work.
- Create a 30-minute "Discovery call" with an automatic Google Meet, Microsoft Teams or Zoom link.
- On Pro, ask three booking questions: what needs designing, a link to the current website, and the deadline.
- Replace the contact form on your portfolio with the booking page, and add the link to your email signature.
- Read the answers before the call, so the first conversation starts with the brief, not with introductions.
How do designers schedule concept presentations with clients?
A concept presentation booked for the wrong day means presenting half-finished work. The booking rules should make sure the work is ready before the call can happen.
- Set up a 60-minute "Concept presentation" as a private meeting type, which keeps it off your public page.
- Give it an availability schedule with 72 hours' minimum notice, so the earliest slot always leaves time to finish the concepts.
- Send the direct link once the brief is agreed; the client picks a time and receives the video link.
- Reminders reach the client a day ahead and again an hour ahead.
How do designers keep revision rounds moving?
Brand projects stall between rounds when nobody books the next call. A link the client can use as soon as they have read your feedback keeps the project going.
- Create a private 30-minute "Revision call" with a short buffer.
- Send the link with each round of concepts, alongside your notes.
- Limit revision calls per week so they never crowd out your design time.
- The client books when they are ready, and both of you get reminders and the video link.
See Tymeslot in action
A starter setup for graphic designers
| Meeting type | Duration | Buffer | Minimum notice | Bookable ahead | Payment at booking |
|---|---|---|---|---|---|
| Discovery call | 30 min | 10 min | 1 day | 3 weeks | None |
| Brand strategy session | 90 min | 15 min | 3 days | 30 days | Full fee at booking |
| Concept presentation | 60 min | 15 min | 3 days | 30 days | None |
Intake questions
- What do you need designed: a logo, a full identity, packaging or something else?
- A link to your current website or brand, if you have one.
- When do you need the work finished?
- How did you find my work?
Keep the presentation private and send its link only to signed clients, so prospects can't skip the discovery call. The discovery call needs only a day's notice while the other two need three, so give it its own availability schedule; the strategy session and the presentation can share one.
Tymeslot compared with SavvyCal and HoneyBook
Of the three, only Tymeslot has a free plan, and only Tymeslot publishes its code. SavvyCal is a paid scheduling-link tool; HoneyBook is a client platform with proposals, contracts and invoices built in. For a freelance designer the rows that matter are what you pay while work is uneven, whether you can own the tool, and whether the brief arrives before the discovery call. HoneyBook earns its fee if you want proposals and invoicing beside the calendar; Tymeslot leaves those to the tools you already use.
| Feature | Tymeslot | SavvyCal | HoneyBook |
|---|---|---|---|
| Free plan | Yes: discovery, presentation and revision calls | No: free trial only; a paid plan is needed to activate links | No: 30-day free trial on each plan |
| Open source | Yes, AGPLv3: read or run the code | No: hosted service only | No: hosted service only |
| Custom intake questions | Pro: the brief, a site link, the deadline | Yes: custom questions on scheduling links | Yes: questions block before the scheduler |
Sources checked 5 October 2026.
How much time could you save?
A rough estimate, not a promise.
150
minutes saved per week
130.0
hours saved per year
€12,350
annual value of saved time
Which calendars and video tools do graphic designers use with Tymeslot?
Start free, upgrade when you're ready
A freelancer whose discovery call is free and whose presentations sit on private links needs only Free. Pro (€9/month) pays for itself the first time a client books the paid brand strategy session in this setup, and it lets the discovery call collect the brief before you meet.
Free
€0 / month
Pro
€9 / month