For Graphic Designers

Scheduling Software for Graphic Designers and Studios

Prospects book a discovery call from your portfolio, paying clients book reviews from a private link, and you stay in the design file instead of your inbox.

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Portfolio embed

Paid strategy sessions

Private links for clients

Luka Breitig

Updated 5 October 2026

The Problem

Why do graphic designers lose projects at the first contact?

A prospect looks through your portfolio, likes what they see and fills in the contact form. Then they wait. You are deep in someone else's identity project and reply the next afternoon, and by then they have spoken to another designer. The discovery call is where most projects are won, so every step between "I'm interested" and "we're on a call" costs you. Tymeslot puts a booking button on the portfolio itself: the prospect picks a time, answers a few questions about the brief and gets a video link, while you keep working.

Why generic schedulers leave designers giving strategy away

A free 30-minute discovery call is fair. A free two-hour workshop where the prospect leaves with your positioning thinking and never signs is not, and most schedulers have no way to tell the two apart. The all-in-one studio platforms solve it, but they also bring proposals, contracts and invoicing at a monthly price many freelancers don't need.

Tymeslot keeps the steps of a project apart. The discovery call is free and public. A paid strategy session takes the full fee through your own Stripe account before it is confirmed. Concept presentations and revision calls sit on private links that only clients receive, with enough minimum notice for you to finish the work before the call.

Features

Everything Graphic Designers need. Nothing they don't.

Scheduling features shaped around how your practice works.

🔗

Booking on Your Portfolio

Embed the booking page on your portfolio as an inline calendar, a popup or a floating button, so a prospect books a call without leaving your work.

📅

One Meeting Type for Each Project Step

Discovery calls, strategy sessions, concept presentations and revision calls each get their own length and their own link.

💳

Paid Strategy Sessions

On Pro, charge a fixed fee when a client books a strategy session or brand workshop. The session is confirmed once payment clears, and the money settles in your own Stripe account.

👥

Private Links for Current Clients

Mark presentation and revision calls as private. They stay off your public page and can only be booked through the direct link you send to the client.

⏰

Notice Before Presentations

Require up to a week's notice on concept presentations so a client cannot book one for tomorrow morning, and cap how many land on one day.

🔐

Discreet Client Work

Booking pages load no advertising trackers or third-party analytics, and connected calendars share only busy and free times. On tymeslot.app, Google reCAPTCHA loads once a client starts the booking form, to block spam bookings. Useful when the client's name is still under embargo.

Before & After

See the difference

Same profession. Completely different scheduling experience.

Without Tymeslot

1 Prospect fills in a contact form and waits for a reply

2 Email back and forth to find a time for a first call

3 Video link and brief questions sent by hand before the call

With Tymeslot

1 Prospect clicks "Book a call" on your portfolio

2 Answers a few questions about the brief and picks a slot in their own time zone

3 Gets a confirmation with the video link; you get the brief before the call

Use Cases

Common scheduling scenarios

How other Graphic Designers use Tymeslot every day.

Scenario 1

How do graphic designers turn portfolio visitors into discovery calls?

A portfolio does the selling; the contact form then slows everything down. A booking button on the same page lets a prospect act while they are still looking at your work.

Create a 30-minute "Discovery call" with an automatic Google Meet, Microsoft Teams or Zoom link.
Add booking questions (a Pro feature on the managed service): what needs designing, a link to the current website, and the deadline.
Embed the booking page on your portfolio's contact page, and link to it from your email signature.
Read the answers before the call, so the first conversation starts with the brief, not with introductions.

Result: Portfolio visitors book a call while they are still interested, without a single email.

Scenario 2

How do designers schedule concept presentations with clients?

A concept presentation booked for the wrong day means presenting half-finished work. The booking rules should make sure the work is ready before the call can happen.

Create a private "Concept presentation" meeting type, 60 minutes, so it never appears on your public page.
Give it an availability schedule with 72 hours' minimum notice, so the earliest slot always leaves time to finish the concepts.
Send the direct link once the brief is agreed; the client picks a time and receives the video link.
Reminder emails go out at the times you choose, for example a day before and an hour before.

Result: Presentations happen when the work is ready, and clients never have to ask for the link.

Scenario 3

How do designers keep revision rounds moving?

Brand projects stall between rounds when nobody books the next call. A link the client can use as soon as they have read your feedback keeps the project going.

Create a private 30-minute "Revision call" with a short buffer.
Send the link with each round of concepts, alongside your notes.
Limit revision calls per week so they never crowd out your design time.
The client books when they are ready, and both of you get reminders and the video link.

Result: Revision rounds keep their pace, and your design days stay protected.

Starter setup

A starter setup for Graphic Designers

Recommended settings to start from. You can change any of them in your dashboard.

Discovery call

Duration: 30 min
Buffer: 10 min
Minimum notice: 1 day
Bookable ahead: 3 weeks
Payment at booking: None

Brand strategy session

Duration: 90 min
Buffer: 15 min
Minimum notice: 3 days
Bookable ahead: 30 days
Payment at booking: Full fee at booking

Concept presentation

Duration: 60 min
Buffer: 15 min
Minimum notice: 3 days
Bookable ahead: 30 days
Payment at booking: None

Intake questions

What do you need designed: a logo, a full identity, packaging or something else?
A link to your current website or brand, if you have one.
When do you need the work finished?
How did you find my work?

Keep the presentation private and send its link only to signed clients, so prospects can't skip the discovery call. The discovery call needs only a day's notice while the other two need three, so give it its own availability schedule; the strategy session and the presentation can share one.

Intake questions and payments at booking are part of Pro on the managed service, and free when you self-host.

How payments at booking work Add booking to your website

Compare

Tymeslot compared with HoneyBook, Calendly and Cal.com

Facts from each vendor's own pages, with the date we checked them.

Feature	Tymeslot	HoneyBook	Calendly	Cal.com
Free plan	Yes: unlimited bookings and meeting types	No: 30-day free trial on each plan	Yes, limited to 1 event type and 1 calendar	Yes: free forever for 1 user
Entry price	Pro €9/month, flat; self-hosting is free	$29/month, billed yearly (Starter)	$10/seat/month, billed yearly	Teams $12/user/month, billed yearly
Hosting in the EU	Yes, in Germany	Not checked	No: data is stored in US data centres	EU data residency on request
Self-hosting	Yes: Docker, Cloudron or Railway	No: hosted service only	No: hosted service only	Only the Cal.diy community edition
Open source	Yes, GNU AGPLv3	No: hosted service only	No: hosted service only	Cal.com is closed source; Cal.diy is open source
Booking page without third-party scripts	No ad trackers; reCAPTCHA on the booking form	Not checked	No: third-party scripts are referenced (Stripe, reCAPTCHA, Airbrake, Google Tag Manager)	Yes: only Cal.com hosts contacted
Deposit or payment at booking	Pro or self-hosted: a fixed amount via Stripe	Yes: scheduler can require payment to lock the slot	Paid plans only: Stripe or PayPal at booking	Yes, on the free plan: Stripe or PayPal
Custom intake questions	Pro or self-hosted: 10 question types	Yes: questions block before the scheduler	Yes: up to 10 questions per event type, on all plans	Yes: customisable booking questions
Signed data processing agreement	Enterprise plan only	Yes: DPA is part of the terms for businesses	Yes: accepted with the customer terms	Not checked

How to choose

What to check before you choose

Try embedding the booking page on your portfolio site.
Check whether you can take a deposit for a shoot or project at booking, and on which plan.
See whether enquiry questions can be asked before a call is booked.
Decide whether you need contracts and invoicing in the same tool, or scheduling alone.
Open the booking page as a client would and note what it shows.

Compare Tymeslot's plans

ROI Calculator

How much time could you save?

Adjust to match your practice and see your potential savings.

Calculate your time savings

Drag the sliders to match your practice.

150

minutes saved per week

130.0

hours saved per year

€12,350

annual value of saved time

Integrations

Which calendars and video tools do graphic designers use with Tymeslot?

Connects to the tools you already use. No extra setup.

Google Calendar

Outlook

Google Meet

Teams

Zoom

CalDAV

Connect Google Calendar Add Tymeslot to your website How calendar sync works Self-host Tymeslot

Pricing

Start free, upgrade when you're ready

Core scheduling is always free. No credit card required.

Free

€0 / month

Unlimited bookings and meeting types
Calendar sync (Google, Outlook, CalDAV)
Auto video rooms (Meet, Teams, Zoom, Jitsi, Nextcloud Talk and more)
Booking page at tymeslot.app/you
Email reminders & notifications
Both booking themes and website embeds

Pro

€9 / month

Everything in Free
Custom booking questions for intake
Payments at booking via your own Stripe account
Remove Tymeslot branding from booking pages
Booking analytics and automation

Start free, no credit card required

See full pricing, including free self-hosting

Booking Themes

See Tymeslot in action

Try both booking themes live - no account needed.

Quill

Professional Glassmorphism

Try Live Demo

Rhythm

Immersive Experience

Try Live Demo

FAQ

Frequently Asked Questions

Is Tymeslot GDPR compliant for freelance graphic designers?

For a freelance graphic designer, Tymeslot covers the booking side: a page on servers in Germany with no advertising trackers or third-party analytics, so a prospect's name and brief stay out of ad networks. On tymeslot.app, Google reCAPTCHA loads once a client starts filling in the booking form, to block spam bookings; a self-hosted instance runs it only if you configure it. For a freelancer, GDPR is mostly about how you handle client contact details, and Tymeslot collects only what your booking form asks for. A signed data processing agreement is part of the Enterprise plan only; Free and Pro come without one. To keep bookings on infrastructure you control, self-host it.

Can graphic designers keep NDA-covered client names off their booking page?

Yes, Tymeslot keeps graphic designers' client work discreet: connected calendars expose only busy and free times, so an event called "Rebrand, unannounced" shows to bookers as a taken slot and nothing more. Presentation and revision calls can be private meeting types, reachable only through the link you send. Ask in the booking form only what you need for the call, and keep confidential briefs in your project files.

Is Tymeslot a project management or CRM tool for designers?

No, Tymeslot is scheduling software for graphic designers and covers the meetings around a project, not the project itself. It has no proposals, contracts, invoices, file sharing or task boards. Designers use it next to their project tool: Tymeslot books the discovery call, the paid strategy session and each presentation, and the work lives where it already does.

How do graphic designers charge for a strategy session or workshop?

Graphic designers can set a fixed price on Tymeslot Pro on a meeting type, such as a 90-minute brand strategy session, and the client pays it through Stripe before the booking is confirmed. The money goes to your own Stripe account; the managed service adds a 0.5% platform fee to Stripe's fees. Leave the discovery call free so prospects still have an easy first step. Tymeslot takes one fixed amount per booking, so project deposits and milestone invoices stay in your invoicing tool.

How does Tymeslot compare with Calendly for graphic designers?

Calendly's free plan is limited to one event type and one calendar, while Tymeslot's free plan gives graphic designers unlimited meeting types, so discovery, presentation and revision calls can all be set up without paying. Calendly's pricing page starts paid plans at $10 per seat a month billed yearly, its help centre says data is stored in US data centres, and it takes payments on paid plans only. Tymeslot is hosted in Germany, can be self-hosted, and takes payments on Pro.

Can graphic designers self-host Tymeslot on their own server?

Yes, but most graphic designers will find Tymeslot's managed service less work; self-hosting suits a studio that already runs its own portfolio server. It installs with Docker, Cloudron or Railway, is free and open source under the GNU AGPLv3, and includes paid strategy sessions with no platform fee. You take care of updates and backups.

Is Tymeslot free for freelance designers?

Yes, a freelance designer can keep the discovery call public and concept presentations on private links using Tymeslot's free plan, with minimum notice so no presentation lands before the work is ready. Pro (€9/month) adds paid sessions, booking questions, booking analytics and automation such as Slack notifications, and removes Tymeslot branding from your booking page.

Which calendars and video tools do graphic designers connect to Tymeslot?

Graphic designers can connect Google Calendar, Outlook, Apple iCloud or another CalDAV calendar to Tymeslot, so studio days and client meetings already in your diary block bookings. Every call can get a Google Meet, Microsoft Teams, Zoom or Jitsi link when the client books, shown in the confirmation and the reminders. Prospects book in their own time zone, which helps with clients abroad.

Moving from another booking tool? See how Tymeslot compares with Calendly, Cal.com and others

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