For Nutritionists

Scheduling Software for Nutritionists Who Work Online

Clients book a first consultation or a follow-up, in the clinic or by video, and see your hours in their own time zone. No advertising trackers on the page.

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Video links created for you

Clients in any time zone

Hosted in Germany

Luka Breitig

Updated 5 October 2026

The Problem

Why do nutritionists lose so much time to booking emails?

A nutrition practice often runs online, with clients in other cities or other countries. A first consultation takes an hour and needs a food diary beforehand; a follow-up takes half that and happens every few weeks. Arranged by email, each one means checking time zones, sending a video link and reminding the client to bring their diary. Tymeslot lets clients pick a slot in their own time zone, creates the video link when they book, and sends the reminders for you.

What an online nutrition practice needs from its calendar

A first consultation is where you hear the whole story: eating habits, routine, goals and any medical background the client chooses to share. Book it into a 30-minute gap and you run out of time before you can give advice. Book a follow-up into a 60-minute slot and an hour of your week goes unused.

Clients abroad add a second layer. A client in Lisbon and one in Helsinki see different clocks, and a mistake in either direction means a missed call. In Tymeslot each consultation type has its own duration and availability, the booking page shows times in the client's time zone, and the confirmation email carries a calendar file and the video link.

Features

Everything Nutritionists need. Nothing they don't.

Scheduling features shaped around how your practice works.

📅

First Consultations and Follow-Ups Kept Apart

A 60-minute first consultation, a 30-minute follow-up and a free 15-minute discovery call each get their own meeting type, link and availability.

🎥

Video Links Created at Booking

Connect Google Meet, Microsoft Teams, Zoom, Jitsi or another supported provider. Each video booking gets its own link in the confirmation email and in your calendar.

🌍

Times in the Client's Time Zone

Clients abroad see your available slots in their local time, and the calendar file in their confirmation puts the consultation at the right hour in their own calendar.

💳

The Consultation Fee at Booking

On Pro, connect your own Stripe account and charge a fixed fee when a first consultation is booked. Tymeslot charges per booking; it does not sell multi-session programmes or packages.

🔔

Reminders That Mention the Food Diary

Set reminder emails at the times you choose, for example three days before a first consultation, and use the meeting type's description to remind clients what to prepare.

🔐

No Advertising Trackers

Booking pages load no advertising trackers and no third-party analytics. On tymeslot.app, Google reCAPTCHA loads once a client starts the booking form, to block spam bookings. Client details are stored in Germany on the managed service, or on your own server if you self-host.

Data protection

Privacy and compliance for Nutritionists

Clients often tell a nutritionist about a diagnosis, a medication or a difficult relationship with food, and that is health data, which GDPR treats as special category data. Tymeslot keeps the booking side lean: the form collects only the questions you add, booking pages load no advertising trackers, and you can self-host.

Hosted in the EU

The managed service runs on servers in Germany. Booking pages load no advertising trackers; Google reCAPTCHA loads once a client starts the booking form, to block spam bookings.

Data processing agreement

A signed data processing agreement (DPA) comes with the Enterprise plan. The Free and Pro plans do not include one.

Self-host for full control

Run Tymeslot on your own server with Docker, Cloudron or Railway, and booking data never leaves infrastructure you control.

No HIPAA business associate agreement

Tymeslot does not sign HIPAA business associate agreements on any plan. Practices covered by HIPAA should not use it for protected health information.

How self-hosting Tymeslot works

Before & After

See the difference

Same profession. Completely different scheduling experience.

Without Tymeslot

1 A client in another country emails to ask for a first consultation

2 Three emails later you have agreed a time, after converting time zones twice

3 You send the video link and a reminder about the food diary by hand

With Tymeslot

1 The client books a slot shown in their own time zone

2 The video link and a calendar file arrive in the confirmation email

3 Reminders go out three days and one day before, without you

Use Cases

Common scheduling scenarios

How other Nutritionists use Tymeslot every day.

Scenario 1

How do nutritionists prepare for a first consultation?

A first consultation works best when the client has kept a food diary for a few days and you know their goal before the call starts. That preparation should be arranged by the booking, not by a separate email.

Create an "Initial consultation" meeting type of 60 minutes with two locations, your clinic and video, and let the client choose.
Ask a few booking questions (a Pro feature on the managed service): their main goal, whether a doctor referred them, and whether they can keep a three-day food diary first.
Set a minimum notice of 48 hours, so there is time to start the diary before you meet.
Send a reminder three days before, and describe what to prepare in the meeting type's description.

Result: Clients arrive with a food diary and a clear goal, and the hour goes on advice.

Scenario 2

How do nutritionists keep follow-ups regular?

Follow-ups every two to four weeks keep a plan on track. Each one is booked separately, so the next booking should be one click away when the last one ends.

Make the "Follow-up" meeting type private and send its link at the end of the first consultation.
Give it a booking horizon of six weeks, so clients can book the next follow-up while the plan is fresh.
Keep follow-ups on their own schedule, for example lunchtimes and early evenings, so first consultations never crowd them out.
Clients reschedule from the link in their confirmation email if a week gets away from them.

Result: Follow-ups get booked as each one finishes, and your diary shows the mix of first consultations and check-ins you planned.

Scenario 3

How do nutritionists work with clients in other time zones?

An online practice can have clients in three or four time zones. Every time you convert a time by hand, there is a chance someone joins an hour early or an hour late.

Clients open your booking page and see your available slots in their own local time.
Booking a video consultation creates a Google Meet, Microsoft Teams, Zoom or Jitsi link straight away.
The confirmation email includes the link and a calendar file the client can add to their own calendar.
Reminders arrive before the call, with the time and the link.

Result: Remote clients join at the right hour with the right link, and you never convert a time zone by hand.

Starter setup

A starter setup for Nutritionists

Recommended settings to start from. You can change any of them in your dashboard.

Initial consultation

Duration: 60 min
Buffer: 15 min
Minimum notice: 2 days
Bookable ahead: 4 weeks
Payment at booking: Full fee at booking

Follow-up

Duration: 30 min
Buffer: 15 min
Minimum notice: 1 day
Bookable ahead: 6 weeks
Payment at booking: None

Discovery call

Duration: 15 min
Buffer: 15 min
Minimum notice: 1 day
Bookable ahead: 2 weeks
Payment at booking: None

Intake questions

What is the main thing you would like help with?
Has a doctor or another professional referred you?
Can you keep a three-day food diary before we meet?
How did you hear about the practice?

The first consultation takes its full fee at booking, while the short discovery call stays free for people who are still deciding. Each meeting type has its own minimum notice and booking horizon, which are set on an availability schedule, so give each its own schedule.

Intake questions and payments at booking are part of Pro on the managed service, and free when you self-host.

How payments at booking work Add booking to your website

Compare

Tymeslot compared with Jane, Cliniko, Acuity and Calendly

Facts from each vendor's own pages, with the date we checked them.

Feature	Tymeslot	Jane	Cliniko	Acuity	Calendly
Free plan	Yes: unlimited bookings and meeting types	No: paid plans only; a demo account to try	No: 30-day free trial	No: 7-day trial, no card needed	Yes, limited to 1 event type and 1 calendar
Entry price	Pro €9/month, flat; self-hosting is free	CAD $59/month (1 practitioner, 20 bookings)	US$45/month for 1 practitioner	$16/month paid annually ($20 paid monthly)	$10/seat/month, billed yearly
Hosting in the EU	Yes, in Germany	No: UK and Europe clinics are stored in the UK	Yes: Ireland for accounts created in Europe	No: data is stored in US data centres	No: data is stored in US data centres
Self-hosting	Yes: Docker, Cloudron or Railway	No: hosted service only	No: hosted service only	No: hosted service only	No: hosted service only
Open source	Yes, GNU AGPLv3	No: hosted service only	No: hosted service only	No: hosted service only	No: hosted service only
Booking page without third-party scripts	No ad trackers; reCAPTCHA on the booking form	No: third-party scripts load (Google Analytics, Google Tag Manager)	Not checked	Not checked	No: third-party scripts are referenced (Stripe, reCAPTCHA, Airbrake, Google Tag Manager)
Deposit or payment at booking	Pro or self-hosted: a fixed amount via Stripe	Yes: card on file, deposit or full payment	Yes: deposit or full payment via Stripe	Yes, on all plans: Stripe, Square, PayPal, Venmo	Paid plans only: Stripe or PayPal at booking
Custom intake questions	Pro or self-hosted: 10 question types	Intake forms are sent after booking	Intake forms are sent with confirmations	Yes, on all plans: custom client forms	Yes: up to 10 questions per event type, on all plans
Signed data processing agreement	Enterprise plan only	Yes: provides data processing agreements	Yes: incorporated into the terms where GDPR applies	Not checked	Yes: accepted with the customer terms
Signs a HIPAA business associate agreement	No	Yes, on request for HIPAA-covered subscribers	Yes, on request	Not checked	Not checked

How to choose

What to check before you choose

Find out where client data is stored and which companies process it for the vendor.
Ask whether a signed data processing agreement comes with the plan you would buy.
If your practice is covered by HIPAA, confirm the vendor signs a business associate agreement.
Open the vendor's booking page in a fresh browser and see which third-party scripts it loads.
Decide whether you need notes and invoicing in the same tool, or scheduling alone.
Check that deposits and intake questions are on a plan you can afford.

Compare Tymeslot's plans

ROI Calculator

How much time could you save?

Adjust to match your practice and see your potential savings.

Calculate your time savings

Drag the sliders to match your practice.

144

minutes saved per week

124.8

hours saved per year

€10,608

annual value of saved time

Integrations

Which calendars and video tools do nutritionists use with Tymeslot?

Connects to the tools you already use. No extra setup.

Google Calendar

Outlook

Google Meet

Teams

Zoom

CalDAV

Nextcloud

Connect Google Calendar How calendar sync works Self-host Tymeslot

Pricing

Start free, upgrade when you're ready

Core scheduling is always free. No credit card required.

Free

€0 / month

Unlimited bookings and meeting types
Calendar sync (Google, Outlook, CalDAV)
Auto video rooms (Meet, Teams, Zoom, Jitsi, Nextcloud Talk and more)
Booking page at tymeslot.app/you
Email reminders & notifications
Both booking themes and website embeds

Pro

€9 / month

Everything in Free
Custom booking questions for intake
Payments at booking via your own Stripe account
Remove Tymeslot branding from booking pages
Booking analytics and automation

Start free, no credit card required

See full pricing, including free self-hosting

Booking Themes

See Tymeslot in action

Try both booking themes live - no account needed.

Quill

Professional Glassmorphism

Try Live Demo

Rhythm

Immersive Experience

Try Live Demo

FAQ

Frequently Asked Questions

Is Tymeslot GDPR compliant for nutritionists?

Tymeslot runs nutritionists' booking pages on servers in Germany with no advertising trackers or third-party analytics, so a client who mentions a diagnosis on your booking form is not followed by ad networks. On tymeslot.app, Google reCAPTCHA loads once a client starts filling in the booking form, to block spam bookings; a self-hosted instance runs it only if you configure it. Confirmation and reminder emails are sent through Postmark, which records delivery and opens; click tracking is off. Food diaries, meal plans and notes live outside Tymeslot, and how you keep them decides much of your GDPR position. A signed data processing agreement is part of the Enterprise plan only; Free and Pro have none. Self-hosting keeps every booking on your own server.

Is Tymeslot a client-management platform for nutritionists?

No, Tymeslot books a nutritionist's consultations but is not a client-management platform: it stores no meal plans, food diaries, client notes or invoices. It books consultations, creates video links, sends reminders and, on Pro, takes the fee at booking. Keep client records in the system you use for them, and use the booking form for practical questions only.

Does Tymeslot sign a HIPAA business associate agreement for dietitians?

Tymeslot does not sign HIPAA business associate agreements on any plan, so US dietitians and nutritionists who are covered entities should not use it for protected health information. A booking that mentions diabetes or a food allergy would be protected health information in a covered practice. Tymeslot is an EU product and has no HIPAA programme. If you are not sure whether HIPAA covers your practice, check with your professional body or adviser.

How do nutritionists avoid no-shows for online consultations?

Nutritionists using Tymeslot cut online no-shows by sending the video link, a calendar file and reminders in the client's own time zone, and, on Pro, by charging the consultation fee when the client books. Fees are paid into your own Stripe account. A client who cannot make it reschedules from the confirmation email, and the freed slot shows on your booking page at once.

How does Tymeslot compare with Acuity Scheduling for nutritionists?

Tymeslot gives nutritionists a permanent free plan and hosting in Germany; Acuity Scheduling's pricing page offers a 7-day trial and paid plans from $16 a month billed annually. Squarespace, which owns Acuity, says its data is stored in US data centres. Acuity includes custom client forms on all plans; Tymeslot's booking questions are part of Pro or the free self-hosted version. Both take payments at booking.

Can nutritionists self-host Tymeslot?

Yes, nutritionists can self-host Tymeslot with Docker, Cloudron or Railway, which keeps every client's booking answers on a server they control. An online practice with clients in several countries can then say exactly where booking data lives. The self-hosted version is free and open source under the GNU AGPLv3; if you would rather not run a server, the managed service is hosted in Germany.

Is there a free plan for nutritionists starting out?

Yes, Tymeslot's free plan suits a nutritionist starting out: unlimited bookings and meeting types, automatic video links, calendar sync and reminder emails, with no time limit. When you want to charge for first consultations at booking or ask about food diaries and referrals on the form, Pro (€9/month) adds payments and booking questions, plus booking analytics and automation.

Which calendars and video tools do nutritionists connect to Tymeslot?

Tymeslot syncs nutritionists' Google Calendar, Outlook, Apple iCloud, Nextcloud and other CalDAV calendars, and creates Google Meet, Microsoft Teams, Zoom, Jitsi, MiroTalk, kMeet or Nextcloud Talk links for online consultations. You can also paste a custom link for a video platform you already use. Busy times in your calendar block bookings without showing what the events are.

Moving from another booking tool? See how Tymeslot compares with Calendly, Cal.com and others

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