Physio booking without the phone tag
Patients book assessments and treatment sessions from your own page, with no phone tag and no receptionist to pay for.
Why do physio practices lose time and patients to scheduling chaos?
Physiotherapy rarely fits a single appointment type. A new patient needs a 60-minute initial assessment; returning patients need 30-minute follow-ups. Coordinating this over the phone consumes hours every week that should go into hands-on care. Tymeslot lets you configure each appointment type separately, enforce buffer time between sessions for room turnover, and send automatic reminders that cut no-shows. Because patient data is sensitive, Tymeslot is built privacy-first and can be fully self-hosted for GDPR compliance.
Why off-the-shelf booking tools waste physio diaries and revenue
A physiotherapy diary holds at least three different things: a 60-minute initial assessment with subjective and objective examination, a 30-minute follow-up, and a multi-week rehab programme. Generic booking tools model them all as one interchangeable slot, cap event types on free tiers right where a working clinic needs four, and offer no clean path for the deposit and no-show fee structures that protect a physio diary from drift.
The cost compounds fast. At typical fees of €60–€90 per hour, a single missed 30-minute treatment slot is €30–€45 of lost revenue, and the no-show rate in physio runs high because pain often subsides between sessions and patients quietly drop off. A small clinic seeing 25 sessions a week and losing 10% to no-shows is leaking €4,000–€6,000 a year, alongside the disruption to treatment continuity that delays patient recovery. Tymeslot fits the clinical reality: deposits on first assessments to filter casual enquiries, fixed no-show fees on treatment-session event types, package pricing for rehab programmes paid upfront, and self-hosting so patient data never leaves infrastructure you control.
Everything Physiotherapists need. Nothing they don't.
Scheduling features shaped around how your practice works.
Separate Appointment Types
Configure distinct booking pages for initial assessments (60 min), treatment sessions (30 min), and follow-up reviews — each with its own duration, buffer, and booking link.
Buffer Time Between Sessions
Set automatic prep and cleanup time between hands-on appointments so you're never running from one patient directly to the next without a break.
Automatic Reminders
Patients receive email reminders before their session, reducing no-shows from those whose pain has temporarily eased and who might otherwise not bother turning up.
GDPR-Ready Privacy
Booking pages carry no advertising pixels or tracking scripts. Patient data is never shared with ad networks. Self-host for complete control over sensitive health information.
Direct Booking Links
Share a specific booking link for returning patients needing follow-ups — no need to phone the clinic, and no risk of them accidentally booking an initial slot.
Assessment Deposits and Package Pricing
Collect a deposit on initial assessments, a fixed fee for package-priced rehab programmes, or a no-show fee on cancelled treatment sessions — all powered by Stripe. Choose refund policies and cancellation windows per event type so the deposit fits the clinical situation.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Physiotherapists use Tymeslot every day.
How do physiotherapists manage new patient onboarding?
A new patient presenting with a sports injury needs a thorough initial assessment before any treatment plan can begin. Getting that first appointment booked quickly — while the patient is still motivated — is critical. Delays mean they either suffer longer or find another practice.
- Patient finds your clinic online and opens the 'New Patient Assessment' booking page
- Selects a 60-minute slot from your live availability — no phone call required
- Receives a confirmation email with clinic address, what to bring, and intake instructions
- Automated reminder fires 24 hours before the appointment, reducing no-shows
How do physios handle recurring treatment programmes?
Most physiotherapy involves a structured course of treatment — typically six to eight sessions over several weeks. Coordinating this manually, session by session, is inefficient and risks gaps in treatment that set recovery back.
- After the initial assessment, you send the patient a direct link to the 'Treatment Session' booking page
- Patient books all remaining sessions in the programme at once, picking slots that fit their week
- Each booking triggers its own confirmation and reminder automatically
- Buffer time between appointments ensures you're never rushed into the next session
How do physiotherapists reduce costly no-shows?
No-shows are a particular problem in physiotherapy because pain often subsides between sessions, reducing perceived urgency. A missed 30-minute appointment is revenue lost that cannot be recovered — and continuity of care suffers.
- Tymeslot sends an automated reminder email 24 hours before each appointment
- The reminder includes a direct link allowing the patient to reschedule if needed
- Patients who would otherwise simply not turn up reschedule rather than disappear
- You receive a notification when a cancellation or reschedule happens, freeing the slot for another patient
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
200
minutes saved per week
173.3
hours saved per year
€12131
annual value of saved time
Which calendars and tools do physiotherapists use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, Zoom, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€9 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support independent development
See Tymeslot in action
Try both booking themes live — no account needed.
"I was spending nearly an hour a day on the phone just booking and confirming appointments. Tymeslot cut that to almost nothing. Patients book online, get reminders automatically, and the no-show rate has dropped noticeably. The self-hosting option was the deciding factor — I wasn't going to put patient data on someone else's servers."
Markus T.
Physiotherapist, Private Practice, Munich
Frequently Asked Questions
Can I have different appointment types with different durations?
Is Tymeslot suitable for GDPR-regulated patient data?
Can patients reschedule or cancel their own appointments?
Does Tymeslot work if I practise from multiple locations?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I require a deposit for assessments or charge for no-shows?
Can I switch from Calendly to Tymeslot?
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