For Psychologists

Scheduling Software for Psychologists in Private Practice

Clients book a 90-minute assessment or a 50-minute session from a page that loads no advertising trackers. Hosted in Germany, or on your own server.

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Hosted in Germany

Assessments and sessions kept apart

Self-hosting available

Luka Breitig

Updated 5 October 2026

The Problem

Why do psychologists find general booking tools awkward?

Someone booking a psychologist is often telling a stranger, for the first time, that something is wrong. The page they do it on should not pass that moment to an advertising network. The diary itself is awkward too. A cognitive or diagnostic assessment can run 90 minutes or more and needs preparation, a follow-up session runs 50, and supervision sits apart from both. Tymeslot gives each of these its own meeting type and booking link. Booking pages load no advertising trackers and no third-party analytics, and if you self-host, booking data stays on your own server.

What an assessment-led practice needs from its diary

Many booking tools assume short, interchangeable calls. A psychology practice runs on appointments that are not interchangeable: a long assessment that blocks most of a morning, scoring and report writing afterwards, ongoing sessions on a weekly rhythm, and supervision you either give or receive. Put them all on one booking link and a returning client can book a 90-minute slot by mistake, or a new referral can land in a 50-minute gap that was never meant for intake.

A missed assessment also costs more than a missed session. You may have spent an hour preparing test materials, and the slot could have gone to the next person on your waiting list. Tymeslot lets you take a fixed deposit when an assessment is booked, keep follow-up sessions free to book, and give supervision a private link that never appears on your public page.

Features

Everything Psychologists need. Nothing they don't.

Scheduling features shaped around how your practice works.

🔐

No Advertising Trackers on Booking Pages

Booking pages load no advertising pixels and no third-party analytics. On tymeslot.app, Google reCAPTCHA loads once a client starts the booking form, to block spam bookings. Visits are counted once, without cookies, by analytics we host ourselves. Client details stay in an account hosted in Germany, or on your own server if you self-host.

📅

Assessments and Sessions as Separate Types

Give a 90-minute assessment, a 50-minute session and a feedback appointment their own meeting types, each with its own duration, booking link and availability schedule, so a returning client never books an assessment slot by accident.

⏰

Time for Notes and Scoring

Set a buffer of up to 120 minutes on an availability schedule. An assessment schedule with a 30-minute buffer leaves room for scoring; a session schedule with 10 minutes leaves room for notes.

🔗

Private Links for Supervision

Mark a supervision meeting type as private and it disappears from your public booking page. Only the people you send the direct link to can book it.

🔔

Reminders Before Long Appointments

Send several reminder emails per meeting type at the times you choose, for example three days and one day before an assessment, so clients have time to find a referral letter or arrange childcare.

💳

Deposits for Assessments

On Pro, connect your own Stripe account and charge a fixed deposit when an assessment is booked. The booking is confirmed once payment clears, and if you cancel from the dashboard you can refund in the same step.

Data protection

Privacy and compliance for Psychologists

Booking a psychologist tells the practice, and anyone watching the page, that a person is seeking help with their mental health, and assessment referrals often name a condition. Under GDPR that is special category data. Tymeslot keeps the booking side lean: the form asks only what you choose to ask, the page loads no advertising trackers, and you can run the whole thing on your own server.

Hosted in the EU

The managed service runs on servers in Germany. Booking pages load no advertising trackers; Google reCAPTCHA loads once a client starts the booking form, to block spam bookings.

Data processing agreement

A signed data processing agreement (DPA) comes with the Enterprise plan. The Free and Pro plans do not include one.

Self-host for full control

Run Tymeslot on your own server with Docker, Cloudron or Railway, and booking data never leaves infrastructure you control.

No HIPAA business associate agreement

Tymeslot does not sign HIPAA business associate agreements on any plan. Practices covered by HIPAA should not use it for protected health information.

How self-hosting Tymeslot works

Before & After

See the difference

Same profession. Completely different scheduling experience.

Without Tymeslot

1 A referral arrives by email and you reply with three possible assessment dates

2 The client takes a week to answer and one of the dates has gone

3 You phone the day before to check they are still coming

With Tymeslot

1 You send the referral a link to your assessment meeting type

2 The client picks a 90-minute slot and pays the deposit

3 Reminder emails go out three days and one day before

Use Cases

Common scheduling scenarios

How other Psychologists use Tymeslot every day.

Scenario 1

How do psychologists take new referrals without exposing them to ad trackers?

A new client may arrive through a GP, a school or a search late at night. Whatever the route, the first thing they do is fill in a booking form, and that form should collect only what you need for the first appointment.

Create an "Initial assessment" meeting type of 90 minutes with its own availability schedule, so assessments only fall on the mornings you keep free for them.
Add a few booking questions (a Pro feature on the managed service), such as who referred the client and whether the assessment is for them or for someone they care for. Keep test history and diagnoses for your records system.
Set a minimum notice of 72 hours so you have time to read the answers and prepare test materials.
Send the booking link in your reply to the referrer, or embed it on your practice website.

Result: New clients book an assessment slot from a page with no advertising trackers, and you see their answers before you prepare.

Scenario 2

How do psychologists cut missed appointments when the waiting list is long?

When people wait weeks for a first appointment, an empty slot hurts twice: you lose the time, and someone else waited longer than they needed to. Many missed appointments are simply forgotten, and reminders catch those.

Set two reminder emails on the assessment meeting type, three days and one day before, and one reminder on ongoing sessions.
Clients who can no longer come can cancel or reschedule from the link in their confirmation email, which reopens the slot on your booking page.
Send the freed slot's booking link to the next person on your waiting list.
For assessments, take a fixed deposit at booking on Pro so that a no-show does not cost the whole morning.

Result: Forgotten appointments drop, and the slots that do open up reach the waiting list quickly.

Scenario 3

How do psychologists schedule clinical supervision apart from client work?

Supervision is a professional requirement, and it often runs with colleagues outside your practice. It needs its own booking route that clients never see.

Create a "Clinical supervision" meeting type of 60 minutes and mark it private, so it is bookable only through its direct link.
Send the link to your supervisor or supervisees. They book into your free time without seeing your client meeting types.
Add a video location so a Google Meet, Microsoft Teams, Zoom or Jitsi link is created with each booking.
Busy times from your connected calendar block the slot for clients, so supervision and sessions never overlap.

Result: Supervision books itself through a private link, and your client-facing page stays limited to client appointments.

Starter setup

A starter setup for Psychologists

Recommended settings to start from. You can change any of them in your dashboard.

Initial assessment

Duration: 90 min
Buffer: 30 min
Minimum notice: 3 days
Bookable ahead: 6 weeks
Payment at booking: €50 deposit at booking

Follow-up session

Duration: 50 min
Buffer: 10 min
Minimum notice: 1 day
Bookable ahead: 4 weeks
Payment at booking: None

Clinical supervision

Duration: 60 min
Buffer: 10 min
Minimum notice: 2 days
Bookable ahead: 90 days
Payment at booking: None

Intake questions

Is the assessment for you or for someone you care for?
Who referred you, if anyone?
Do you need a written report, for example for school or work?
Is there anything we should arrange so the appointment is accessible for you?

The 30-minute buffer after an assessment leaves time to score and make notes before the next client. Buffer, minimum notice and booking horizon belong to an availability schedule, so each of these meeting types needs its own schedule.

Intake questions and payments at booking are part of Pro on the managed service, and free when you self-host.

How payments at booking work Add booking to your website

Compare

Tymeslot compared with Jane, Cliniko, Acuity and Calendly

Facts from each vendor's own pages, with the date we checked them.

Feature	Tymeslot	Jane	Cliniko	Acuity	Calendly
Free plan	Yes: unlimited bookings and meeting types	No: paid plans only; a demo account to try	No: 30-day free trial	No: 7-day trial, no card needed	Yes, limited to 1 event type and 1 calendar
Entry price	Pro €9/month, flat; self-hosting is free	CAD $59/month (1 practitioner, 20 bookings)	US$45/month for 1 practitioner	$16/month paid annually ($20 paid monthly)	$10/seat/month, billed yearly
Hosting in the EU	Yes, in Germany	No: UK and Europe clinics are stored in the UK	Yes: Ireland for accounts created in Europe	No: data is stored in US data centres	No: data is stored in US data centres
Self-hosting	Yes: Docker, Cloudron or Railway	No: hosted service only	No: hosted service only	No: hosted service only	No: hosted service only
Open source	Yes, GNU AGPLv3	No: hosted service only	No: hosted service only	No: hosted service only	No: hosted service only
Booking page without third-party scripts	No ad trackers; reCAPTCHA on the booking form	No: third-party scripts load (Google Analytics, Google Tag Manager)	Not checked	Not checked	No: third-party scripts are referenced (Stripe, reCAPTCHA, Airbrake, Google Tag Manager)
Deposit or payment at booking	Pro or self-hosted: a fixed amount via Stripe	Yes: card on file, deposit or full payment	Yes: deposit or full payment via Stripe	Yes, on all plans: Stripe, Square, PayPal, Venmo	Paid plans only: Stripe or PayPal at booking
Custom intake questions	Pro or self-hosted: 10 question types	Intake forms are sent after booking	Intake forms are sent with confirmations	Yes, on all plans: custom client forms	Yes: up to 10 questions per event type, on all plans
Signed data processing agreement	Enterprise plan only	Yes: provides data processing agreements	Yes: incorporated into the terms where GDPR applies	Not checked	Yes: accepted with the customer terms
Signs a HIPAA business associate agreement	No	Yes, on request for HIPAA-covered subscribers	Yes, on request	Not checked	Not checked

How to choose

What to check before you choose

Find out where client data is stored and which companies process it for the vendor.
Ask whether a signed data processing agreement comes with the plan you would buy.
If your practice is covered by HIPAA, confirm the vendor signs a business associate agreement.
Open the vendor's booking page in a fresh browser and see which third-party scripts it loads.
Decide whether you need notes and invoicing in the same tool, or scheduling alone.
Check that deposits and intake questions are on a plan you can afford.

Compare Tymeslot's plans

ROI Calculator

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Calculate your time savings

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160

minutes saved per week

138.7

hours saved per year

€16,644

annual value of saved time

Integrations

Which calendars and tools do psychologists use with Tymeslot?

Connects to the tools you already use. No extra setup.

Google Calendar

Outlook

CalDAV

Nextcloud

Connect Google Calendar How calendar sync works Self-host Tymeslot

Pricing

Start free, upgrade when you're ready

Core scheduling is always free. No credit card required.

Free

€0 / month

Unlimited bookings and meeting types
Calendar sync (Google, Outlook, CalDAV)
Auto video rooms (Meet, Teams, Zoom, Jitsi, Nextcloud Talk and more)
Booking page at tymeslot.app/you
Email reminders & notifications
Both booking themes and website embeds

Pro

€9 / month

Everything in Free
Custom booking questions for intake
Payments at booking via your own Stripe account
Remove Tymeslot branding from booking pages
Booking analytics and automation

Start free, no credit card required

See full pricing, including free self-hosting

Booking Themes

See Tymeslot in action

Try both booking themes live - no account needed.

Quill

Professional Glassmorphism

Try Live Demo

Rhythm

Immersive Experience

Try Live Demo

FAQ

Frequently Asked Questions

Is Tymeslot GDPR compliant for a psychology practice?

Tymeslot hosts psychologists' booking pages in Germany, and those pages load no advertising trackers or third-party analytics, so a referral for an assessment is not passed to ad networks. On tymeslot.app, Google reCAPTCHA loads once a client starts filling in the booking form, to block spam bookings; a self-hosted instance runs it only if you configure it. Each visit is counted once, without cookies, by analytics we host ourselves. GDPR compliance for the practice as a whole also covers test results, reports and how long you keep them, none of which Tymeslot holds. A signed data processing agreement is part of the Enterprise plan; Free and Pro do not include one. If you want every booking on infrastructure you control, self-host Tymeslot.

Can psychologists use Tymeslot instead of an EHR?

No, Tymeslot is scheduling software for psychologists and holds no test scores, reports or clinical notes, so you keep your records system and use Tymeslot for bookings next to it. Its job ends once the client is in your diary and has been reminded. Assessment results, reports and correspondence stay in the system you already use for them.

Will Tymeslot sign a HIPAA BAA for psychologists in the US?

Tymeslot does not sign HIPAA business associate agreements on any plan, so US psychologists who are covered entities should not use it for protected health information. That includes the reason for an assessment typed into a booking form. Tymeslot is run from the EU and has no HIPAA programme. Psychologists in Europe usually work under GDPR and their national professional body's rules on records.

How can psychologists stop clients missing long assessments?

Psychologists using Tymeslot can send two or more reminder emails before an assessment and, on Pro, take a fixed deposit when it is booked, so a 90-minute slot is less likely to go empty. The booking is confirmed only once the deposit clears, and it settles in your own Stripe account; the managed service adds a 0.5% platform fee to Stripe's fees. Clients can cancel or reschedule from their confirmation email, which frees the slot for your waiting list. Tymeslot does not enforce a cancellation deadline, so state your policy in the meeting type's description.

How does Tymeslot compare with Jane for psychologists?

Jane is practice-management software that covers documentation, billing and insurance as well as booking, while Tymeslot is scheduling software for psychologists and handles only the booking side. Jane's pricing page lists paid plans from CAD $59 a month for one practitioner, with a demo account to try. Tymeslot has a free plan, hosts in Germany and can be self-hosted. If you want notes and invoicing in the same product as your diary, a practice-management system fits better; if your records already live elsewhere, Tymeslot covers the booking.

Can a psychology practice self-host Tymeslot?

Yes, a psychology practice can run Tymeslot on its own server with Docker, Cloudron or Railway, so assessment referrals never leave infrastructure the practice controls. The self-hosted version is free and open source under the GNU AGPLv3, and it includes deposits and booking questions without a Pro subscription. A solo psychologist without technical help may find the managed service in Germany easier, since someone has to apply updates and check backups.

Is Tymeslot free for psychologists?

Yes, psychologists can use Tymeslot's free plan with unlimited bookings and meeting types, so assessments, follow-up sessions and supervision can each have their own type at no cost. Calendar sync, video links, private links and reminder emails are included. The features an assessment practice usually adds Pro (€9/month) for are booking questions about the referral and a deposit on assessments; Pro also brings booking analytics and automation and removes Tymeslot branding.

Which calendars and video tools can psychologists connect to Tymeslot?

Tymeslot connects psychologists' diaries in Google Calendar, Outlook, Apple iCloud, Nextcloud and other CalDAV calendars, and creates Google Meet, Microsoft Teams, Zoom or Jitsi links for remote sessions. Busy times in any connected calendar block bookings, so a hospital rota or a teaching commitment keeps clients out of those hours. Clients see only that the time is taken, never what the event is.

Moving from another booking tool? See how Tymeslot compares with Calendly, Cal.com and others

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