Secure Scheduling Software for Social Workers
Manage home visit scheduling, video check-ins, and case consultations from one calendar — without the phone tag.
Why is scheduling so painful for social workers?
Social work involves more appointment types than almost any other profession — home visits, office meetings, video check-ins, supervision sessions, multi-agency case consultations — and each one has different logistics. Coordinating all of this by phone and email, across multiple clients and sometimes multiple agencies, burns hours every week. Tymeslot brings order to the chaos: clients and colleagues self-book the right appointment type, your calendar stays accurate, and nothing falls through the cracks.
Everything Social Workers need. Nothing they don't.
Purpose-built scheduling features for your practice — without the bloat.
Multiple Appointment Types
Configure home visits, office appointments, video check-ins, and supervision sessions as separate event types — each with its own duration, location details, availability, and booking link.
Private, GDPR-Compliant Booking
No advertising trackers, no third-party analytics. Self-host on your own infrastructure to meet agency data governance requirements and keep client records entirely under your control.
Timezone Handling for Remote Clients
Clients relocating or receiving remote support across regions book in their local timezone. You see all appointments in yours, with no manual conversion.
Automatic Reminders
Confirmation and reminder emails sent automatically after every booking — reducing missed appointments and the follow-up calls they generate.
Shareable Booking Links
Each appointment type has a direct booking link you can send by email or SMS — no login required for clients, no app to download.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Social Workers use Tymeslot every day.
How do social workers schedule home visits alongside office appointments?
Home visits and office appointments are fundamentally different commitments — one requires travel time, the other does not. Managing both in the same calendar without double-booking or exhausting yourself requires clear separation that generic tools do not provide.
- Create separate event types for "Home Visit" and "Office Appointment", each with its own availability window, duration, and booking link — home visits might be available Monday and Wednesday only, while office appointments run Tuesday and Thursday.
- Set travel buffer time on home visit event types so back-to-back visits in different locations are never accidentally booked. A 30-minute post-visit buffer prevents the calendar from filling impossibly.
- Restrict home visit availability to specific days and times — for example, Monday and Wednesday only — so travel load stays manageable regardless of how many clients have access to the booking link.
- Use location notes on the home visit event type to prompt clients to confirm their address at booking, reducing the coordination emails before each visit.
How do social workers manage supervision and case consultation bookings?
Supervision sessions and multi-agency case consultations involve colleagues and managers, not just clients — but the scheduling friction is the same. Phone tag and email chains to find a shared slot waste time that should go into direct client work.
- Create a "Supervision" event type visible only to your supervisor or team, with a private booking link shared by email rather than posted publicly.
- For multi-agency consultations, share the booking link with all relevant parties — whoever books first locks the slot, eliminating the email thread of conflicting availability.
- Set a minimum advance notice of 48 hours on supervision bookings so neither party is caught unprepared, with a short preparation window built in before each session.
- Supervision sessions connect automatically to your video conferencing tool of choice — Google Meet or Microsoft Teams — so the link is in the confirmation email without any manual setup.
How do social workers handle clients who frequently miss appointments?
Missed appointments in social work carry real consequences — for clients and for caseloads. Many missed appointments happen not from disengagement but from forgetting, especially for clients managing multiple stressors. Automated reminders address this directly.
- Tymeslot sends a confirmation email the moment a booking is made, then automated reminders at intervals you configure — for example, the day before and two hours before the appointment.
- Clients can reschedule themselves up to your cancellation cutoff window — this reduces missed appointments by giving clients an easy path to change rather than simply not attending.
- For clients without reliable email access, use webhook integrations to route reminders through SMS or messaging platforms via n8n or Zapier.
- Cancelled slots reopen for other clients automatically, so a late cancellation does not leave a gap in your day.
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
240
minutes saved per week
208.0
hours saved per year
€11440
annual value of saved time
Which calendars and tools do social workers use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€5 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support open-source development
See Tymeslot in action
Try both booking themes live — no account needed.
"I used to spend the first hour of every day returning scheduling calls. Now I send clients the link and it's done. The buffer time between visits has been a lifesaver — I actually have time between visits now."
Marie T.
Independent Social Worker, Lyon
Frequently Asked Questions
Can I use Tymeslot across multiple agencies or caseloads?
Does Tymeslot meet GDPR requirements for client data?
Can clients book without creating an account?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I switch from Calendly to Tymeslot?
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