For Web Designers

Embeddable Scheduling Software for Web Designers

A booking page that sits on your portfolio and looks like it belongs there, for discovery calls, kickoffs and design reviews.

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Embed on any site

Your colours, your background

Kickoff deposits via Stripe

Luka Breitig

Updated 5 October 2026

The Problem

Why do web projects stall between design rounds?

A web project moves at the speed of client feedback. You send a homepage concept on Monday, and the review call that should happen on Tuesday turns into Thursday after three emails about times. Across a few clients in different time zones, that waiting adds weeks to a schedule. Tymeslot puts a booking link next to every piece of work you send, shows clients your slots in their own time zone, and leaves you to design.

What a web designer needs from a booking page

A booking widget on a designer's portfolio is part of the portfolio. If it looks like someone else's product, it lets the site down. Projects also run in stages that a single meeting type cannot represent: a free discovery call, a kickoff once the proposal is signed, a review for each round of designs, a handover at the end.

Tymeslot lets you style the booking page with your own colours and background, choose between two themes, and embed it as an inline calendar, a popup or a floating button. Each project stage gets its own meeting type. Review and handover types can be hidden from your public page and sent only to active clients. And when the kickoff is the moment a project becomes real, Pro can take a fixed deposit through your own Stripe account as the client books it.

Features

Everything Web Designers need. Nothing they don't.

Scheduling features shaped around how your practice works.

🔗

Embed on Your Portfolio

Add the booking page to any site as an inline calendar, a popup or a floating button. There is a WordPress plugin as well, so prospects book without leaving your contact page.

⚙️

Styled to Match Your Brand

Pick the Quill or Rhythm theme, generate a colour palette from your brand colour, and set your own background image or video.

📅

A Meeting Type per Project Stage

Discovery call, kickoff, design review, handover: each gets its own length, link and questions. Private types stay off your public page.

💳

Kickoff Deposits

On Pro, connect your own Stripe account and charge a fixed deposit when the client books the kickoff. The slot is confirmed once payment clears.

🌍

Clients in Other Time Zones

The booking page detects each visitor's time zone and shows your slots in their local time, so a client in another country picks a time without converting anything.

👥

The Client's Team on the Call

Allow guests on a meeting type so the client can add their marketing lead or developer when they book a review or handover, and every guest gets the confirmation.

Before & After

See the difference

Same profession. Completely different scheduling experience.

Without Tymeslot

1 Concept sent, followed by three emails to agree a review time

2 Video link pasted into the invite by hand on the morning of the call

3 Kickoff deposit invoiced and chased after the call

With Tymeslot

1 Concept sent with the review link underneath

2 Client books a slot in their own time zone, video link included

3 Kickoff booked and paid in one step

Use Cases

Common scheduling scenarios

How other Web Designers use Tymeslot every day.

Scenario 1

How do web designers turn portfolio visitors into discovery calls?

Someone has just looked through your case studies and wants to talk. The fewer steps between that moment and a date in the diary, the more of those people you speak to.

Create a 30-minute "Discovery call" with 24 hours' notice and embed it on your contact page, or as a floating button across the site.
Style the booking page with your brand colour and background, so it reads as part of your portfolio.
Ask for the client's current website as a URL question (a Pro feature on the managed service), so you can look before the call.
The video link is created when they book, and reminder emails go out before the call.

Result: Prospects book while your work is still on their screen, and you start the call having seen their site.

Scenario 2

How do web designers keep design review rounds short?

Feedback given live in a call is usually clearer and faster than a thread of annotated screenshots. The trick is getting the call booked the day the designs go out.

Create a 45-minute "Design review" meeting type, hide it from your public page, and set 24 hours' notice.
Put the review link in the same email as each round of designs, so the client books when they open the work.
Allow guests, so the client's marketing lead or developer can join the call.
Send a reminder the day before asking the client to look through the designs first.

Result: Review calls follow each round within days, and the client arrives having seen the work.

Scenario 3

How do web designers make the kickoff the moment a project starts?

A signed proposal is not a started project until the deposit is in. Taking the deposit when the client books the kickoff call removes the gap between the two.

Create a 60-minute "Project kickoff" meeting type and send its link with the signed proposal.
On Pro, connect Stripe and set the deposit as the meeting type's fixed price. The slot is confirmed once payment clears.
List what the client should have ready in the meeting type's description: logins, brand assets, content.
If you need to cancel, do it from the dashboard and refund the deposit in the same step.

Result: Every kickoff in your diary is a project that has started, with its deposit in your Stripe account.

Starter setup

A starter setup for Web Designers

Recommended settings to start from. You can change any of them in your dashboard.

Discovery call

Duration: 30 min
Buffer: 10 min
Minimum notice: 1 day
Bookable ahead: 3 weeks
Payment at booking: None

Project kickoff

Duration: 60 min
Buffer: 15 min
Minimum notice: 2 days
Bookable ahead: 30 days
Payment at booking: €500 deposit at booking

Design review (private)

Duration: 45 min
Buffer: 15 min
Minimum notice: 1 day
Bookable ahead: 2 weeks
Payment at booking: None

Intake questions

Your current website, if you have one
What does your business do?
What should the new site help you do?
When would you like it to launch?

Set the kickoff price to the deposit your proposal names, so the client pays exactly what they agreed. Discovery calls, kickoffs and reviews all use different notice and horizons, so give each its own availability schedule.

Intake questions and payments at booking are part of Pro on the managed service, and free when you self-host.

How payments at booking work Add booking to your website

Compare

Tymeslot compared with Paperbell, Calendly and SavvyCal

Facts from each vendor's own pages, with the date we checked them.

Feature	Tymeslot	Paperbell	Calendly	SavvyCal
Free plan	Yes: unlimited bookings and meeting types	Free account to set up, before choosing a paid plan	Yes, limited to 1 event type and 1 calendar	No: free trial only; a paid plan is needed to activate links
Entry price	Pro €9/month, flat; self-hosting is free	One plan, billed $97/month or $970/year	$10/seat/month, billed yearly	From $10/user/month; annual billing saves 2 months
Hosting in the EU	Yes, in Germany	Not checked	No: data is stored in US data centres	No: hosted in the US (Virginia)
Self-hosting	Yes: Docker, Cloudron or Railway	No: hosted service only	No: hosted service only	No: hosted service only
Open source	Yes, GNU AGPLv3	No: hosted service only	No: hosted service only	No: hosted service only
Booking page without third-party scripts	No ad trackers; reCAPTCHA on the booking form	Not checked	No: third-party scripts are referenced (Stripe, reCAPTCHA, Airbrake, Google Tag Manager)	No: third-party scripts load (Tally, Help Scout, PostHog)
Deposit or payment at booking	Pro or self-hosted: a fixed amount via Stripe	Yes: payment plans and set-up fees; first payment taken at purchase	Paid plans only: Stripe or PayPal at booking	Premium plan only: paid bookings
Custom intake questions	Pro or self-hosted: 10 question types	Yes: customisable intake surveys	Yes: up to 10 questions per event type, on all plans	Yes: custom questions on scheduling links
Signed data processing agreement	Enterprise plan only	Terms name Paperbell as data processor	Yes: accepted with the customer terms	Yes: accepted with the Terms of Use

How to choose

What to check before you choose

Find out where client data is stored and whether a data processing agreement comes with your plan.
Work out the cost at your firm's size: per-seat pricing grows with every colleague.
Check that the tool syncs with the calendar standard your firm uses, such as CalDAV.
See whether you can take a fee or retainer at booking, and on which plan.
Try embedding the booking page on your firm's website.
Ask how you would export your data if you left.

Compare Tymeslot's plans

ROI Calculator

How much time could you save?

Adjust to match your practice and see your potential savings.

Calculate your time savings

Drag the sliders to match your practice.

120

minutes saved per week

104.0

hours saved per year

€10,400

annual value of saved time

Integrations

Which calendars and tools do web designers use with Tymeslot?

Connects to the tools you already use. No extra setup.

Google Calendar

Outlook

Google Meet

Teams

Zoom

CalDAV

Nextcloud

Connect Google Calendar Add Tymeslot to your website How calendar sync works Self-host Tymeslot

Pricing

Start free, upgrade when you're ready

Core scheduling is always free. No credit card required.

Free

€0 / month

Unlimited bookings and meeting types
Calendar sync (Google, Outlook, CalDAV)
Auto video rooms (Meet, Teams, Zoom, Jitsi, Nextcloud Talk and more)
Booking page at tymeslot.app/you
Email reminders & notifications
Both booking themes and website embeds

Pro

€9 / month

Everything in Free
Custom booking questions for intake
Payments at booking via your own Stripe account
Remove Tymeslot branding from booking pages
Booking analytics and automation

Start free, no credit card required

See full pricing, including free self-hosting

Booking Themes

See Tymeslot in action

Try both booking themes live - no account needed.

Quill

Professional Glassmorphism

Try Live Demo

Rhythm

Immersive Experience

Try Live Demo

FAQ

Frequently Asked Questions

Is Tymeslot GDPR compliant for web design studios?

Embedding Tymeslot adds no ad tracking to a web design studio's portfolio, because the booking page is served from Germany with no advertising trackers or third-party analytics; GDPR compliance also depends on how the studio handles client data. On tymeslot.app, Google reCAPTCHA loads once a client starts filling in the booking form, to block spam bookings; a self-hosted instance runs it only if you configure it. Visits are counted by our own cookieless, self-hosted analytics, and connected calendars share only busy and free times. A signed data processing agreement is available on the Enterprise plan only, not Free or Pro. Studios that want the data on their own hosting can self-host Tymeslot.

Can Tymeslot replace a client portal or CRM for web designers?

No, Tymeslot is scheduling software for web designers, not a client portal or CRM: there are no proposals, contracts, invoices or file sharing. It books calls, takes a kickoff deposit on Pro, sends reminders and creates video links. Keep proposals in the tool you use now and put the kickoff link in the signed proposal.

Can web designers embed Tymeslot on a portfolio or WordPress site?

Yes, web designers can embed Tymeslot on any site as an inline calendar, a popup or a floating button, and a WordPress plugin is available too. Style the booking page with your brand colour and a background image or video so it matches the rest of the portfolio. Embeds are on the free plan.

How do web designers take a deposit and avoid no-shows at kickoff?

Tymeslot lets web designers take a kickoff deposit by setting a fixed price on the kickoff meeting type, paid through their own Stripe account when the client books, on Pro. The slot is confirmed only once payment clears, which turns a no-show into a paid hour. The money settles in your Stripe account, with a 0.5% platform fee on top of Stripe's fees on the managed service. Reminder emails cover the free calls.

How does Tymeslot compare with Calendly for web designers?

Tymeslot's free plan lets web designers run discovery calls, reviews and kickoffs as separate meeting types, embedded and in their own colours, while Calendly's free plan is limited to one event type and one calendar. Both take payments at booking on paid plans only: Pro on Tymeslot, and Stripe or PayPal on Calendly's paid plans. Tymeslot's booking pages load no ad trackers, and it is open source, so it can be self-hosted.

Can web designers self-host Tymeslot on their own server?

Yes, web designers who already manage servers for client sites can self-host Tymeslot there with Docker, Cloudron or Railway. The self-hosted version is open source under the GNU AGPLv3, includes kickoff deposits and custom questions with no platform fee, and keeps the booking page on a domain you already run. Under the AGPLv3, if you modify the code and offer it to others over a network, you must share your changes.

Is there a free plan for freelance web designers?

Yes, the parts of Tymeslot that matter most on a portfolio are free for web designers: both booking themes, your own colours and background, and every embed style. Pro (€9/month) adds custom questions, kickoff deposits through Stripe, booking analytics and automation, and removes Tymeslot branding.

Which calendars and video tools work with Tymeslot for web designers?

Web designers can connect Tymeslot to Google Calendar, Outlook or a CalDAV calendar such as Nextcloud, and it creates a Google Meet, Microsoft Teams or Zoom link for each client call. Busy times in your connected calendars block bookings, so a client review never lands on top of another client's call.

Moving from another booking tool? See how Tymeslot compares with Calendly, Cal.com and others

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