Scheduling Software Built for Consultants
Discovery calls, project check-ins, and client workshops — scheduled automatically across every timezone, without the email overhead.
Why does scheduling cost consultants so much?
At €200 an hour, fifteen minutes of scheduling email costs €50. Multiply that across a week of discovery calls, project check-ins, and multi-stakeholder workshops — the admin overhead is substantial. Consultants also work across continents, juggle engagements in parallel, and have confidentiality obligations that make generic scheduling tools a liability. Tymeslot eliminates the overhead and the risk: clients self-book the right meeting type, timezones are handled automatically, and every booking link can be private to a specific client.
Everything Consultants need. Nothing they don't.
Purpose-built scheduling features for your practice — without the bloat.
Cross-Continental Timezone Handling
Clients in New York, Dubai, and Singapore all see your availability in their local time. You see every meeting in yours. DST transitions across all regions handled automatically.
Multiple Meeting Types
Configure discovery calls, project check-ins, workshops, and interim reviews as separate event types — each with its own duration, buffer time, booking link, and availability window.
Private Booking Links per Client
Generate a dedicated booking link for each engagement. Share it directly with the client — it is not indexed or publicly discoverable, keeping your client list confidential.
Buffer and Preparation Time
Set mandatory gaps before and after workshops or intensive sessions for preparation, travel, and debrief. Never arrive at a client call without having reviewed the brief.
Embed on Your Website or Proposal
Add a booking widget to your consultancy website, or embed a booking link directly in a proposal document — clients schedule a discovery call the moment they are ready to move forward.
Webhook and CRM Integration
Push booking events to your CRM, project management tool, or invoicing system via webhook or n8n. New discovery calls can automatically create a contact record without manual data entry.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Consultants use Tymeslot every day.
How do consultants manage discovery calls without exposing their full availability?
A discovery call is the first commercial impression you make. Sending a client to a generic public booking page that shows every gap in your calendar is neither professional nor confidential. Tymeslot gives you fine-grained control over what each client can see and book.
- Create a "Discovery Call" event type with a dedicated booking link — 30 or 45 minutes, with a minimum advance notice of 24 hours so you always have time to research the prospect before the call.
- Set availability for discovery calls to specific windows only (e.g. Tuesday and Thursday afternoons) so your deep work time remains uninterrupted, regardless of when clients access the link.
- Add a brief intake question at booking — "Briefly describe your challenge or project" — so you arrive at every discovery call informed, without a pre-call email exchange.
- The booking link shares only your availability for that event type, not your full calendar. Clients see open slots, not the meetings that fill the rest of your week.
How do consultants coordinate recurring check-ins across parallel engagements?
Running two or three engagements in parallel — each with its own cadence of check-ins, steering committee meetings, and interim reviews — is where calendar management gets genuinely difficult. Tymeslot keeps each engagement's booking link separate so clients can only book their own sessions.
- Create a dedicated event type for each engagement's check-in cadence — for example, a "Project Alpha Check-in" with a private booking link shared only with that client's team.
- Set a maximum booking horizon of four weeks and a minimum notice of 48 hours on check-in event types — this naturally shapes a rolling schedule without manual coordination each month.
- Calendar sync ensures Tymeslot checks your actual availability across all engagements before showing a slot — a check-in for one client can never accidentally book over a workshop for another.
- When an engagement concludes, archive or deactivate that event type. The booking link stops working immediately, with no cleanup required.
How do consultants schedule multi-stakeholder workshops without email chaos?
Workshops involve multiple stakeholders across the client organisation, often in different locations or timezones. Finding a slot that works for five people via email takes days. Tymeslot reduces this to a single link and a shared booking page.
- Create a "Workshop" event type with a longer duration (90 or 120 minutes), a substantial preparation buffer (30 minutes pre and post), and a maximum of one per day to protect your capacity.
- Share the booking link with the client's project lead — they coordinate internally and book the confirmed slot directly, without you being part of the internal discussion.
- Set a minimum advance notice of 5–7 days on workshops so both sides have time for materials preparation, logistics confirmation, and participant briefing.
- A video conferencing room is generated automatically with the confirmation — Microsoft Teams for corporate clients, Google Meet for others — so the link is in the client's calendar from the moment of booking.
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
160
minutes saved per week
138.7
hours saved per year
€27740
annual value of saved time
Which calendars and tools do consultants use with Tymeslot?
Connects to the tools you already use. No extra setup.
See Tymeslot in action
Try both booking themes live — no account needed.
"I work with clients across four continents. Timezone errors used to derail at least one call a month. Since moving to Tymeslot, not a single missed meeting due to timezone confusion. The private booking links per client are exactly the right level of professionalism."
Marcus L.
Independent Strategy Consultant, Zurich
Frequently Asked Questions
Can I give each client a private, non-public booking link?
How does Tymeslot handle clients across multiple timezones?
Can Tymeslot push booking data to my CRM?
Is there a free plan?
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