Scheduling Software Built for Architects
Let clients book your architecture consultation page directly — initial briefs, design reviews, and project check-ins, without the email chains eating into your drawing time.
Why do architects lose billable hours to scheduling overhead?
Architecture projects move through distinct phases — initial client briefing, schematic design, planning consultations, construction review — and each requires a different kind of meeting. Coordinating these across multiple clients, contractors, and planning authorities by email and phone consumes hours every week. Every missed reply is a delayed project decision. Tymeslot lets you configure a separate booking type for each meeting category, set the advance notice you need to prepare, and send automatic reminders so stakeholders turn up ready. Because many architectural practices work with corporate clients and government bodies who have data sensitivity requirements, Tymeslot can be fully self-hosted.
Everything Architects need. Nothing they don't.
Purpose-built scheduling features for your practice — without the bloat.
Meeting Types per Project Phase
Create distinct booking pages for initial client briefs, design review sessions, planning consultations, and site visit briefings — each with its own duration, buffer, and link.
Multi-Stakeholder Coordination
Share a single booking link with clients, contractors, and planning officers so any party can lock in a meeting without going through your assistant or inbox.
Advance Notice Control
Require minimum notice before consultations so you always have time to pull project files, review drawings, and prepare agenda notes before a client arrives.
Automatic Reminders
Clients and consultants receive automatic email reminders, reducing costly no-shows for meetings that require significant preparation time on both sides.
Privacy-First and Self-Hostable
No third-party trackers or analytics on your booking page. Self-host on your practice's own server for complete control over client project data and NDA-sensitive information.
Timezone-Aware for International Projects
Clients and collaborators across different time zones see your availability in their local time — essential for international projects and overseas planning submissions.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Architects use Tymeslot every day.
How do architects manage the initial client briefing process?
The first meeting with a new client sets the entire project direction. Getting it booked quickly — and making sure the client arrives with site information, budget parameters, and brief notes — is critical to a productive start.
- Prospective client finds your practice online and opens the 'Initial Brief' booking page
- Selects a 90-minute slot with the required advance notice so you have time to prepare
- Receives a confirmation email listing what to bring: site plans, planning history, and brief outline
- Automated reminder fires 48 hours before the meeting with the same preparation checklist
How do architects run design review sessions efficiently?
Design review meetings happen repeatedly across a project's lifetime. Coordinating them manually across client schedules, engineering consultants, and internal team members creates unnecessary friction at every iteration.
- Create a 'Design Review' meeting type with a 60-minute duration and a 24-hour minimum notice period
- Share the booking link with the client contact at project kick-off — they self-book each review
- Tymeslot checks availability across your connected calendars and blocks the slot immediately
- All parties receive reminders; you receive a notification with the booking details
How do architecture practices coordinate with planning authorities?
Pre-application consultations with planning officers are time-sensitive — slots are limited, preparation is required, and missing a window can delay a project by weeks. Managing these by email thread alone is fragile.
- Set up a 'Planning Consultation' meeting type with a 45-minute duration and required documentation notes
- Planning authority contact books directly into your available slots from the shared link
- Confirmation email specifies the project reference, site address, and documents to bring
- Reminder fires 48 hours before with the same details for both parties
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
180
minutes saved per week
156.0
hours saved per year
€23400
annual value of saved time
Which calendars and tools do architects use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€5 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support open-source development
See Tymeslot in action
Try both booking themes live — no account needed.
"We have clients across three countries and work with planning authorities in two of them. Getting meetings coordinated used to require our office manager spending an hour every day just on scheduling. Tymeslot cut that almost entirely — clients and consultants book directly, reminders go out automatically, and we self-host it so client project data never leaves our own server."
Elena V.
Principal Architect, Private Practice, Amsterdam
Frequently Asked Questions
Can I have different meeting types for different project phases?
Can I require advance notice before client meetings?
Does Tymeslot work for coordinating with contractors and planning authorities?
Is client project data kept private?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I switch from Calendly to Tymeslot?
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