Client Scheduling Software for Architects
Clients book the first brief, each design review and the site visit themselves, bring whoever needs to be there, and know from the booking page what to prepare.
Updated 22 October 2026
Why do architects lose drawing time to scheduling?
A project runs through stages, and each one needs meetings: the first brief, design reviews, a pre-application meeting, site visits during construction. Every one involves a client who may want a partner, a project manager or a contractor in the room. Arranged by email, each meeting takes several rounds to agree, and the hours come out of drawing time. In Tymeslot every stage becomes a meeting type, clients add the people who need to be there, and you never write a confirmation or a reminder by hand.
Why each project stage needs its own booking link
Most booking links are built for a single kind of call with a single person. A practice needs something different at each stage. A first brief with a new client might take ninety minutes at the studio. A design review takes an hour and should be booked by clients you are already working with, not by strangers. A site visit happens at the property, not the studio, and needs more notice.
Tymeslot treats the three as separate meeting types, each with a length, location and link to match. Review types stay off your public page and go to the client at kick-off. Guests let a client add their partner or project manager when they book, and the meeting type's description tells them what to bring to the first brief. And where a first consultation is advice you charge for, Pro takes the fee through your Stripe account as the client books.
Everything architects need. Nothing they don't.
A Meeting Type per Project Stage
Initial brief, design review, site visit: each has its own duration, location and link. Review types stay unlisted and reach only clients on an active project.
Room for the Whole Client Team
Allow guests on a meeting type and a client can add their partner, project manager or contractor when they book. Every guest gets the confirmation.
Site Visits at the Property
Give site visits an in-person location of their own, so the confirmation names the place, and let design reviews happen at the studio or by video, whichever the client prefers.
Notice to Prepare
Set minimum notice so there is time to pull the drawings and prepare before each meeting, and a buffer between meetings for travel to site or writing up actions.
Paid Feasibility Consultations
On Pro, put a fixed fee on a feasibility consultation and the client pays it through Stripe to book. If they go on to instruct you, credit it against the first stage fee on your own invoice.
Bookings in the Right Calendar
Choose per meeting type which connected calendar receives the booking, so site visits land in the office calendar your colleagues see while design reviews stay in your own.
See the difference
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How do architects run the first brief with a new client?
The first brief sets the direction of the whole project. It goes better when the client brings the right documents and the right people, and when you have had time to look at the site first.
- Create a 90-minute "Initial brief" meeting type at the studio, with 72 hours' minimum notice so you can look at the site and its planning history beforehand.
- Write a short checklist into the description, which the client reads while booking: title plan, any existing drawings or surveys, photos of the site.
- Allow guests, so the client can add a partner or business partner who will share the decisions.
- On Pro, ask for the site's town or postcode and the kind of project, so you can check the planning history before you meet.
How do architects keep design reviews moving through a project?
Design reviews recur at every stage, and each one that slips a week holds up the next round of drawings. Letting the client book the next review as soon as drawings go out keeps the project moving.
- Create a 60-minute "Design review" meeting type, mark it private, and include its link in the kick-off email.
- Offer both the studio and a video call; the client picks one each time, so a review on a busy week can happen from their office.
- Set 48 hours' notice so you can prepare the drawings for discussion.
- Send the link again with each drawing issue, so the next review is booked the same day.
How do architects arrange site visits during construction?
Site visits depend on the contractor's programme and the client's availability, and they take you out of the studio for half a day. They need more notice and more travel time than anything else in the diary.
- Create a 60-minute "Site visit" meeting type with an in-person location, and share its link with the client and the contractor's site manager.
- Run it on a separate schedule that leaves an hour for the drive and asks for 72 hours' notice.
- Send reminder emails two days and two hours before, so nobody arrives without boots and a hard hat.
- If the pour is delayed, the client moves the visit from their confirmation email and the old slot reopens.
See Tymeslot in action
A starter setup for architects
| Meeting type | Duration | Buffer | Minimum notice | Bookable ahead | Payment at booking |
|---|---|---|---|---|---|
| Initial brief | 90 min | 30 min | 3 days | 4 weeks | None |
| Feasibility consultation | 60 min | 30 min | 3 days | 4 weeks | Full fee at booking |
| Design review | 60 min | 15 min | 2 days | 6 weeks | None |
Intake questions
- What kind of project is it? (extension, new build, renovation, other)
- Where is the site? Town or postcode is enough.
- Do you already own the site?
- Do you have existing drawings or surveys?
Charge for the feasibility consultation if you give real advice in it, and keep the initial brief free. The brief and the feasibility consultation share one schedule; design reviews take shorter notice and a longer horizon, so they get a second.
Tymeslot compared with HoneyBook and Calendly
Against HoneyBook and Calendly, Tymeslot puts briefs, reviews and site visits online most cheaply: free, where HoneyBook's Starter plan costs $29 a month billed yearly and Calendly charges per seat. All three can ask about the site before the first meeting, though Tymeslot does so only on Pro. Paperwork is where it falls behind: HoneyBook and Calendly fold a data processing agreement into the terms every customer accepts, and Tymeslot puts its signed version on the Enterprise plan, which matters if clients ask to see one.
| Feature | Tymeslot | HoneyBook | Calendly |
|---|---|---|---|
| Entry price | Free for briefs, design reviews and site visits | $29/month, billed yearly (Starter) | $10/seat/month, billed yearly |
| Custom intake questions | Pro: site postcode and project type, asked first | Yes: questions block before the scheduler | Yes: up to 10 questions per event type, on all plans |
| Signed data processing agreement | Signed DPA on the Enterprise plan only | Yes: DPA is part of the terms for businesses | Yes: accepted with the customer terms |
Sources checked 5 October 2026.
How much time could you save?
A rough estimate, not a promise.
180
minutes saved per week
156.0
hours saved per year
€23,400
annual value of saved time
Which calendars and tools do architects use with Tymeslot?
Start free, upgrade when you're ready
A practice that keeps its initial brief free can run briefs, design reviews and site visits on Free. The paid feasibility consultation in this setup, and the questions about the site asked before it, need Pro at €9/month, which a single feasibility fee covers many times over.
Free
€0 / month
Pro
€9 / month