Privacy-First Scheduling Software for Speech Therapists
Clients and parents book your speech therapy page directly for initial assessments, therapy sessions, or progress consultations. No advertising trackers on the booking page, and patient data stays private.
Why do speech therapists struggle to manage appointments in private practice?
A private speech therapy caseload spans every age, from toddlers with language delays to adults recovering from stroke, and the booking usually runs through a parent, carer, or referrer rather than the patient. That puts an extra person in the loop on every appointment. Initial assessments run much longer than ongoing sessions, and parent consultations sit on their own schedule. Because so many clients are children or people with health conditions, the privacy bar is high. Tymeslot handles the complexity with separate appointment types, automatic reminders to whoever made the booking, and a privacy-first design you can self-host in full.
Why mainstream booking tools miss the mark for speech therapy practices
Calendly and Acuity were never built around the child-client pattern that defines a speech therapy practice. A parent managing school runs, work, and a sibling's diary wants to book a recurring weekly slot for six or twelve weeks in one go, and pay for the block upfront instead of fielding an invoice every session. Mainstream tools treat each appointment as a standalone transaction, so the therapist handles weekly billing by hand and eats the no-shows that follow when payment lags the clinical work.
The gap is measurable. A practice running 20 sessions a week loses two or three of them to last-minute parent cancellations, and at €60–€80 a session that is over €6,000 a year you can't get back. A 50 percent deposit at the start of a weekly package closes most of that and shows the family is committed, which counts when the home practice between sessions is what moves the child forward. Privacy isn't optional here either. Child health information has no business passing through an ad network, yet most mainstream booking pages embed those scripts by default. Tymeslot puts deposits, weekly package billing, and zero-tracker booking pages in one tool, with self-hosting on hand when a school referral relationship calls for it.
Everything Speech Therapists need. Nothing they don't.
Scheduling features shaped around how your practice works.
Separate Appointment Types
Configure distinct booking pages for initial assessments, therapy sessions, and parent consultations — each with its own duration, buffer time, and direct booking link.
GDPR-Ready Patient Data Handling
No third-party tracking or analytics on your booking page. Self-host on your own server for complete control over sensitive client health data, especially important when working with children and vulnerable adults.
Automatic Reminders for Parents and Carers
The person who makes the booking receives automatic email reminders before each appointment — reducing no-shows from busy parents who have many competing commitments.
Deposits and Weekly Package Billing
Take a deposit when parents book an initial assessment, or charge for a full weekly therapy package upfront. Stripe-powered, refundable within your cancellation window, with failed payments releasing the slot automatically.
Direct Links per Appointment Type
After an initial assessment, send families a direct link to book their ongoing therapy sessions — the right duration, the right preparation, without confusion.
Progress Review Consultations
Create a dedicated booking type for parent or carer progress reviews — separate from therapy sessions — so family conversations happen on their own schedule without interrupting clinical time.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Speech Therapists use Tymeslot every day.
How do speech therapists manage new client intake from parent and carer referrals?
Most speech therapy referrals come through a parent, a school, or a GP rather than the client. The parent doing the booking is already tracking several children's appointments, a work schedule, and the school run. Any friction in the booking process and the referral never becomes an appointment.
- Parent receives a booking link from a school or GP referral and opens the 'Initial Assessment' page
- Selects a 90-minute slot outside school hours from your live availability
- Receives a confirmation email with what to bring, what to observe beforehand, and a questionnaire link
- Automated reminder fires 48 hours before the assessment with the same preparation notes
How do speech therapists manage recurring therapy session schedules?
Speech therapy works on regularity, usually a weekly or fortnightly session over several months. Arrange them one at a time by phone and gaps open up between appointments, which slows progress and wears families down.
- After the initial assessment, send the family a direct link to the 'Therapy Session' booking page
- Parent books all sessions for the therapy programme at once, choosing slots that fit school schedules
- Each session triggers its own confirmation and automatic reminder
- If a session needs to be rescheduled, the parent self-services from the link
How do speech therapists run parent progress consultations without disrupting therapy?
Keeping parents and carers in the loop on progress is part of private practice, but those conversations belong in their own consultation slots. Tacked onto the end of a child's therapy session they just eat into clinical time.
- Create a 'Parent Consultation' meeting type with a 30-minute duration and a separate booking link
- After each milestone — typically every 6–8 sessions — send the parent the consultation booking link
- Parent books a slot that works for them, separate from the child's therapy schedule
- Both receive reminders; the consultation happens prepared, with progress notes ready
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
160
minutes saved per week
138.7
hours saved per year
€11096
annual value of saved time
Which calendars and tools do speech therapists use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, Zoom, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€9 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support independent development
See Tymeslot in action
Try both booking themes live — no account needed.
"Most of my clients are children booked by parents who are juggling school runs and work. The old system of phone booking during clinic hours was losing me referrals — parents would call, get my voicemail, and book elsewhere. Online booking changed that immediately. Parents book at 9pm if they need to, reminders go out automatically, and I self-host it so child health data never leaves my own server."
Rachel O.
Speech and Language Therapist, Private Practice, Dublin
Frequently Asked Questions
Can I have different appointment types with different durations?
Is Tymeslot suitable for GDPR-regulated patient data, especially for children?
Can parents and carers book on behalf of clients?
Can clients or parents reschedule appointments themselves?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I take a deposit for assessments and charge for weekly therapy packages?
Can I switch from Calendly to Tymeslot?
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