For Psychologists

Privacy-First Scheduling Software for Psychologists

Q: Which calendars and tools do psychologists use with Tymeslot?

Tymeslot integrates with: Google Calendar, Outlook, CalDAV, Nextcloud.

Clients book your psychology page directly for initial assessments, ongoing sessions, or a first consultation. No advertising trackers on the booking page, no data sharing, and a self-hosting path for full GDPR compliance.

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GDPR-friendly by design

Self-hosting available

Assessment-grade buffer rules

The Problem

Why do psychologists struggle with scheduling and client privacy?

A client typing the reason they want to see a psychologist is handing over special-category health data. Yet Calendly and Acuity routinely fire Google Analytics and the Facebook Pixel on that exact page, so the disclosure reaches an ad network before it reaches you. The scheduling itself is awkward too. A 90-minute assessment is a different slot from a 50-minute follow-up, supervision sits under separate confidentiality rules, and a no-show stings when the waiting list runs weeks deep. Tymeslot booking pages carry no advertising pixels and no third-party scripts, and client data never reaches an ad network. Self-host your own instance and no external party processes anything at all.

Why mainstream booking tools are wrong for psychometric and assessment-led practices

Calendly, Acuity, and Square Appointments were built around quick, repeatable, consumer-style appointments. Psychology practice doesn't match that shape. A 90-minute assessment with psychometric inventories is not the same booking object as a 50-minute follow-up, but generic tools push you to model both the same way, and their free tiers cap event types right where a practice with assessments, ongoing therapy, and supervision needs four or five. The booking pages also tend to load Facebook Pixel and Google Analytics at the very moment a client declares they are seeking psychological help. That is a special-category-data problem most practices would rather not explain to their professional body.

The money matters too. A 90-minute assessment at fees of €100–€150 an hour is €150–€225 of revenue, and a no-show at that scale hurts when the waiting list is six to twelve weeks deep. Most generic tools have no deposit option, no way to charge a non-refundable first-consultation fee, and no way to release the slot back to the list when a payment fails. Tymeslot covers all three: separate event types per assessment battery, deposits for first consultations, and cancellation windows you set yourself. Self-host it for full data sovereignty.

Features

Everything Psychologists need. Nothing they don't.

Scheduling features shaped around how your practice works.

🔐

Privacy-First by Design

No third-party tracking scripts, no advertising pixels, no analytics on your booking page. Self-host on your own server for complete GDPR compliance and full control over sensitive client data.

📅

Separate Session Types

Configure distinct booking pages for initial assessments (90 min), ongoing therapy sessions (50 min), and supervision appointments — each with its own duration, buffer, and booking link.

⏰

Buffer Time Between Sessions

Set automatic preparation and documentation time between clients so you can write session notes and reset before the next appointment — without back-to-back scheduling pressure.

🔔

Automatic Reminders

Clients receive automatic email reminders before each session, reducing no-shows from waiting lists that may have gaps difficult to fill at short notice.

💳

First-Consultation Deposits

Require a deposit or fixed fee at booking for initial assessments and first consultations, powered by Stripe. Casual enquiries that won't put money down drop away, late cancellations recover revenue, and a failed payment releases the slot back to your waiting list. You set the refund policy and cancellation window.

🌍

Timezone Support for Remote Therapy

Clients accessing remote psychology sessions from different time zones see your availability in their local time — DST handled automatically so sessions are never accidentally booked at the wrong hour.

Before & After

See the difference

Same profession. Completely different scheduling experience.

Without Tymeslot

1 Prospective client phones to enquire — reaches voicemail, waits for callback

2 Back-and-forth to schedule initial assessment around both diaries

3 Manual reminder the day before; no-show leaves a 90-minute gap in the schedule

With Tymeslot

1 Client finds your practice online and books an 'Initial Assessment' slot directly

2 Receives confirmation with what to expect and a privacy notice link

3 Automated reminder fires 24 hours before — no-show rate drops, waiting list moves faster

Use Cases

Common scheduling scenarios

How other Psychologists use Tymeslot every day.

Scenario 1

How do psychologists manage new client intake without compromising privacy?

First contact sets the tone for the whole therapeutic relationship, and most clients arrive at that page already anxious about asking for help. A booking process that hands their data to third-party trackers chips away at trust before the first session starts.

Prospective client finds your practice and opens the 'Initial Assessment' booking page
The page loads with no tracking scripts, no analytics pixels, and no third-party resources
Client selects a 90-minute slot and receives a confirmation with privacy information
Automated reminder fires 48 hours before the assessment — attendance rate improves significantly

Result: The booking process matches the discretion of the work, so trust starts at the first click rather than the first session.

Scenario 2

How do psychologists reduce no-shows on long waiting lists?

When the waiting list runs to months, a no-show wastes a slot someone else has been waiting for since spring. Phoning every client to remind them eats the morning, so most practices stop trying and absorb the loss.

Tymeslot sends an automated email reminder 24 hours before each session
The reminder includes a link allowing the client to reschedule if they can no longer attend
Clients who reschedule free the slot for another client from the waiting list
You receive a notification when a cancellation or reschedule occurs, with time to fill the gap

Result: Fewer empty slots, a waiting list that moves faster, and clinical hours that stay booked.

Scenario 3

How do psychologists manage clinical supervision appointments?

Regular clinical supervision is a professional requirement for most practising psychologists. Booking it with your supervisor or supervisees needs its own process, kept apart from client appointments and under different confidentiality rules.

Create a 'Clinical Supervision' event type visible only to supervisors and supervisees via a private link
Supervisor books directly into your available slots without access to client-facing booking pages
Both parties receive confirmation and reminder automatically
The appointment appears in your calendar and is blocked from client-facing availability

Result: Supervision sits alongside client sessions with the right access controls and none of the back-and-forth.

ROI Calculator

How much time could you save?

Adjust to match your practice and see your potential savings.

Calculate your time savings

Drag the sliders to match your practice.

160

minutes saved per week

138.7

hours saved per year

€16644

annual value of saved time

Integrations

Which calendars and tools do psychologists use with Tymeslot?

Connects to the tools you already use. No extra setup.

Google Calendar

Outlook

CalDAV

Nextcloud

Connect Google Calendar

Pricing

Start free, upgrade when you're ready

Core scheduling is always free. No credit card required.

Free

€0 / month

Unlimited bookings
Calendar sync (Google, Outlook, CalDAV)
Auto video rooms (Meet, Teams, Zoom, MiroTalk)
Booking page at tymeslot.app/you
Email reminders & notifications
Intake forms & custom questions

Pro

€9 / month

Everything in Free
White-label branding
Custom domain
Remove Tymeslot branding from booking pages
Support independent development

Start free — no credit card required

Booking Themes

See Tymeslot in action

Try both booking themes live — no account needed.

Quill

Professional Glassmorphism

Try Live Demo

Rhythm

Immersive Experience

Try Live Demo

"I switched from Calendly specifically because a colleague pointed out it was loading third-party tracking scripts on the booking page. For a psychology practice, that is simply not acceptable. Tymeslot is tracking-free and I self-host it — clients book directly, reminders go out automatically, and I know with certainty that no third party has any visibility into who is booking appointments with me."

Dr. Anna K.

Clinical Psychologist, Private Practice, Vienna

FAQ

Frequently Asked Questions

Is Tymeslot suitable for GDPR-regulated patient data?

Tymeslot is privacy-first by design: booking pages load no advertising pixels or tracking scripts, and client data is never shared with ad networks or data brokers. For the highest level of control — including full GDPR compliance — self-host on your own server. You own the database and all client data entirely, with no third-party having any access.

Can I have different session types with different durations?

Yes — you can create as many event types as you need. A typical psychology practice setup includes an 'Initial Assessment' (90 min), 'Therapy Session' (50 min), and 'Clinical Supervision' (60 min), each with its own booking link, buffer time, and availability schedule.

Can clients reschedule or cancel their own sessions?

Yes. Every confirmation email includes a reschedule and cancel link. You can set a minimum notice period — for example, 48 hours — so last-minute cancellations that leave insufficient time to fill the slot from a waiting list are blocked.

Does the booking page load any third-party scripts?

No. Tymeslot loads no advertising pixels, no analytics trackers, and no third-party scripts on booking pages. For clients booking a psychology session, the page is entirely first-party. Self-hosting eliminates any remaining third-party involvement entirely.

Does Tymeslot integrate with Google Calendar and Outlook?

Yes — Tymeslot syncs two-way with Google Calendar via the Google Calendar API and with Microsoft Outlook via the Microsoft Graph API. Book a session and it appears in your calendar instantly; block time in your calendar and Tymeslot marks those hours as unavailable.

Can I require a deposit for first consultations or psychometric assessments?

Yes — each event type can require a deposit, a fixed fee, or full payment at booking, powered by Stripe. This works particularly well for initial assessments and first consultations, where requiring even a partial deposit reduces no-shows substantially and discourages enquiries that aren't serious. Set a flat amount or a percentage of the session fee, choose whether the deposit is refundable within your cancellation window, and Tymeslot collects payment before the slot is confirmed. Failed payments release the slot automatically — your waiting list moves faster, and clinical time isn't lost to ghost bookings.

Can I switch from Calendly to Tymeslot?

Yes — switching takes minutes. Create your event types in Tymeslot, update your booking links wherever you share them (referral letters, website, email footer), and you're live. Unlike Calendly, Tymeslot loads no advertising pixels or third-party trackers on booking pages. Generous free plan, and a self-hosting option built specifically for practices with strict data privacy requirements.

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