Pilates Booking Software — Fill Every Reformer Slot
Pilates studio booking software that fills every reformer slot without the admin. Let clients book private and duet sessions directly from your live availability.
Why do Pilates instructors spend so much time managing their calendars?
Reformer slots are a finite resource — an empty machine at 9 a.m. is revenue that can never be recovered. Yet filling those slots manually means fielding DMs and emails, checking your calendar, replying with times, waiting for confirmation, and then sending a reminder the day before. When a client cancels last-minute and you're between sessions, there's no easy way to offer that slot to someone else. Tymeslot automates the entire cycle: clients book from real-time availability, receive an immediate confirmation, and get a reminder automatically. You get back the hours you were spending on scheduling.
Everything Pilates Instructors need. Nothing they don't.
Purpose-built scheduling features for your practice — without the bloat.
Separate Booking Types for Every Session Format
Configure distinct event types for private reformer sessions, duet sessions, mat classes, and new-client intro sessions — each with its own duration, buffer, and booking link.
Buffer Time for Equipment Wipe-Down
Add automatic buffer time after every session so the reformer is sanitised and ready before the next client arrives — no manual gap-blocking required.
Automatic Reminders Cut Late Cancellations
Clients receive email reminders before their session. Fewer forgotten appointments means fewer last-minute cancellations and wasted prime-time slots.
Embeddable Widget for Your Studio Website
Add a booking widget to your studio site as an inline calendar, popup, or floating button — clients book without leaving your page or sending a message.
Intro Session Flow for New Clients
Give new clients their own booking link for a longer intro session with intake questions. Collect health history and goals before they arrive — no paper forms.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Pilates Instructors use Tymeslot every day.
How do Pilates instructors manage limited reformer availability?
A reformer studio has a fixed number of machines, and each one can only be used by one client at a time. When scheduling is manual, it's easy to accidentally double-book, forget to account for sanitisation gaps, or lose track of how many slots are still open for the day. Tymeslot enforces all of these constraints automatically.
- Configure a buffer time after each session to cover equipment wipe-down and client transition.
- Clients see only genuinely available slots — the system prevents overbooking without any manual oversight.
- When a slot fills, it disappears from the booking page automatically and reappears if a cancellation comes in.
How do Pilates instructors onboard new clients smoothly?
A new client arriving for their first reformer session without any health screening creates risk for both the client and the instructor. Running that intake via email is slow and easy to forget. A dedicated intro session booking type solves this — it's longer, collects the right information upfront, and sets clear expectations before the first session.
- Create an Intro Session event type with a 75-minute duration and intake questions covering health history, injuries, and goals.
- Set a separate availability window for intro sessions — for example, only on weekday mornings when you have more time for onboarding.
- New clients receive a booking link specifically for intro sessions, separate from the regular session link you share with existing clients.
- Review intake responses before the session and arrive prepared with appropriate modifications.
How do Pilates instructors reduce late cancellations and no-shows?
A no-show during a booked reformer slot is particularly costly because the machine sits idle and the slot is lost permanently. Automatic reminders significantly reduce the rate of forgotten appointments — and when a cancellation does come in, the slot can be filled by the next client.
- Enable automatic email reminders on all session event types — one reminder 24 hours before, and an optional second reminder on the morning of the session.
- Set a cancellation notice period — for example, 24 hours — so clients are aware of your policy when they book.
- When a client cancels within the notice window, you receive an immediate notification and can proactively offer the slot to another client.
- Over time, reminder emails alone reduce forgotten appointments and the awkward follow-up conversations that come with them.
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
200
minutes saved per week
173.3
hours saved per year
€11265
annual value of saved time
Which calendars and tools do Pilates instructors use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€5 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support open-source development
See Tymeslot in action
Try both booking themes live — no account needed.
"My reformer slots used to fill up through a mix of DMs, texts, and spreadsheet notes. Now clients book online and I see the week laid out clearly. The buffer time feature alone saved me so many awkward overlap situations."
Marta V.
Pilates Instructor & Studio Owner, Vienna
Frequently Asked Questions
Can I have a separate booking flow for new clients?
Will Tymeslot send reminders to my clients automatically?
Is Tymeslot free to use?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I switch from Calendly to Tymeslot?
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