For Veterinarians

Scheduling Software Built for Veterinarians

Let pet owners book the right appointment for their animal online — and stop losing hours to phone-tag and voicemail.

Privacy-first · no tracking

90+ timezones

Calendar sync included

The Problem

Why do independent vets spend so much time managing appointments by phone?

Independent and specialist veterinary practices handle a wide variety of visit types — routine annual checkups, vaccination appointments, new-patient consultations, post-surgery follow-ups — each requiring a different time slot and level of preparation. Coordinating all of this by phone creates a constant drain on clinical time. Pet owners call during consultations, leave voicemails, and book the wrong appointment type. Tymeslot solves this: separate booking flows by visit reason, daily caps to protect surgical schedules, automatic reminders for annual checkups, and full privacy for client and patient records.

Features

Everything Veterinarians need. Nothing they don't.

Purpose-built scheduling features for your practice — without the bloat.

📅

Appointment Types by Visit Reason

Configure separate booking flows for annual checkups, vaccination appointments, new-patient consultations, and post-surgery follow-ups — each with the correct duration and preparation instructions.

⚙️

Daily Booking Caps

Limit the number of appointments bookable per day to protect surgical slots and prevent clinical overload — owners can only book within the capacity you've defined.

🔔

Reminders for Owners

Automated email reminders before each appointment reduce no-shows — especially important for annual checkups that owners schedule months in advance and easily forget.

✅

Owner Self-Rescheduling

Pet owners can reschedule their own appointment within your cancellation window, freeing your reception team from the constant stream of rescheduling calls.

🔐

Private Client & Patient Data

No third-party tracking or analytics. Client and pet information stays within your system. Self-host on your own server for complete GDPR compliance and data sovereignty.

⏰

Per-Visit Duration Control

A vaccination appointment is 15 minutes; a new-patient consultation is 45. Set precise durations and buffer times per appointment type so your day runs to schedule.

Before & After

See the difference

Same profession. Completely different scheduling experience.

Without Tymeslot

1 Pet owner calls during a consultation; goes to voicemail

2 Receptionist calls back, matches schedules, and books the appointment manually

3 Reminder call the day before; follow-up chasing no-shows

With Tymeslot

1 Pet owner opens your booking page, selects the visit reason, and picks a slot

2 Receives instant confirmation with the clinic address and any preparation notes

3 Automated reminder arrives before the appointment — no calls needed from your side

Use Cases

Common scheduling scenarios

How other Veterinarians use Tymeslot every day.

Scenario 1

How do vets manage annual checkup and vaccination appointments?

Annual checkups and booster vaccinations are the bread and butter of a general practice — high volume, predictable duration, and easy to standardise. They're also the appointments most likely to be forgotten by owners who booked them months ago.

Owner visits your booking page and selects 'Annual Checkup' or 'Vaccination' from the appointment type list
Picks a 15–20 minute slot from live availability; receives a confirmation with preparation notes (fasting requirements, what to bring)
Automated reminder fires 48 hours before the appointment
A follow-up reminder can be configured to prompt the owner when the next annual checkup is due

Result: Routine appointments fill the diary predictably, owners arrive prepared, and the reminder flow handles the volume without any manual intervention.

📞

Scenario 2

How do veterinarians handle new patient registrations?

A new patient consultation is longer and more involved than a routine visit — you need history, vaccination records, a full clinical assessment, and time to discuss ongoing care. Booking a new owner into a 15-minute vaccination slot is a clinical and reputational problem.

New owner finds your practice online and opens the 'New Patient Consultation' booking page
Selects a 45-minute slot; the booking form collects species, breed, age, and any immediate concerns
Owner receives a confirmation email listing what records and documents to bring
Buffer time after the slot ensures you have time to create the patient record before the next appointment

Result: New patients arrive registered and documented, consultations start with the information you need, and the clinical experience is professional from the first visit.

🗓️

Scenario 3

How do independent vet practices prevent surgical-day overload?

On surgery days, the last thing a small practice needs is a full consulting diary on top of theatre commitments. Without a booking cap, owners self-booking online can inadvertently fill every available slot — leaving no time for post-operative checks or emergencies.

Set a daily booking cap on consulting appointment types for days when surgery is scheduled
Once the cap is reached, those days show as unavailable for new bookings — owners are directed to the next open day automatically
Emergency slots can be held back by blocking specific times in your connected calendar
Post-surgery follow-up slots are configured as a separate appointment type, bookable only via a direct link sent to the owner after the procedure

Result: Surgery days are protected, clinical capacity is never inadvertently exceeded, and post-operative care is scheduled smoothly without a separate booking process.

🔔

ROI Calculator

How much time could you save?

Adjust to match your practice and see your potential savings.

Calculate your time savings

Drag the sliders to match your practice.

200

minutes saved per week

173.3

hours saved per year

€13864

annual value of saved time

Integrations

Which calendars do veterinary practices use with Tymeslot?

Connects to the tools you already use. No extra setup.

Google Calendar

Outlook

CalDAV

Nextcloud

Booking Themes

See Tymeslot in action

Try both booking themes live — no account needed.

Quill

Professional Glassmorphism

Try Live Demo

Rhythm

Immersive Experience

Try Live Demo

"Before Tymeslot, my receptionist spent the first two hours of every morning returning calls and booking appointments. Now owners book online overnight and the diary is half-full before we open. The daily cap feature was essential — on surgery days, I can't have the consulting schedule fill up automatically. It just works exactly how a small practice needs it to."

Dr. Petra K.

Independent Veterinarian, Vienna

FAQ

Frequently Asked Questions

Can I have different appointment types for checkups, vaccinations, and consultations?

Yes — you can create as many appointment types as your practice needs, each with its own duration, buffer time, availability, and booking link. A typical setup includes annual checkup (20 min), vaccination (15 min), new-patient consultation (45 min), and post-surgery follow-up (30 min).

How do I prevent owners from over-booking on surgery days?

Use daily booking caps to limit the total number of consulting appointments bookable on any given day. You can also block specific times in your connected calendar — blocked slots are never shown to clients.

Can pet owners reschedule without calling the practice?

Yes. Every confirmation email includes a self-service reschedule link. You set the minimum notice period — for example, 24 hours — and owners can reschedule freely up to that cutoff. Later than that, they're directed to call.

Is client and patient data kept private?

Tymeslot does not use third-party analytics or tracking. Client details and booking information are not shared with any external service. For full data sovereignty — particularly relevant under GDPR — you can self-host on your own server.

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