Scheduling Software for Chiropractors and Their Patients
Patients book a new patient exam, a 15-minute adjustment or a maintenance visit from one page, before work or after it. No advertising trackers, hosted in the EU.
Updated 22 October 2026
Why do chiropractic clinics struggle with phone bookings?
A chiropractic day is made of many short appointments. Fifteen-minute adjustments run back to back, with a longer new patient exam or two in between, and patients want the slots before work, at lunch and after work. Every booking taken by phone interrupts an adjustment. Tymeslot lets patients book themselves into the right kind of slot, with adjustments offered every 15 minutes and new patient exams kept to the times and numbers you choose.
What a high-volume chiropractic diary needs
Short appointments leave no room for mistakes. If a new patient takes an adjustment slot, the exam overruns and every patient after them waits. If too many new patients book on one day, the history-taking and examinations crowd out the regular patients who keep the clinic going.
The other gap appears when a course of care ends. Patients who feel well stop booking, and maintenance visits are only made if booking one is easy. Tymeslot gives new patient exams, adjustments and maintenance visits their own meeting types, caps new patient exams per day, and lets a patient book a maintenance visit months ahead from a link in an email.
Everything chiropractors need. Nothing they don't.
New Patient Exams, Adjustments and Maintenance
Each kind of visit gets its own meeting type, duration and link. Show the new patient exam on your public page, and keep adjustments and the report of findings private, so only patients who have had their exam can book them.
Slots Every 15 Minutes
Set the slot interval to match short adjustments, so the booking page offers 8:00, 8:15 and 8:30 with no gap between them, while the longer exam keeps a buffer for writing up the history.
A Daily Cap on New Patients
Limit new patient exams per day, week or month. Once the cap is reached, the rest of that day stays open for adjustments.
Reminders Before Early Appointments
Send reminder emails at the times you choose, for example the evening before a 7:30 adjustment, so early slots are not lost to a forgotten alarm.
Deposits for New Patient Exams
On Pro, ask a fixed amount such as €25 when a new patient books the exam, the visit most often lost to a no-show. Adjustments, which a patient on a care plan books week after week, stay free to book and are paid at reception as before.
Questions That Stop Short of a History
On Pro, ask whether the patient is bringing X-rays or an MRI report, or would like a chaperone, and leave symptoms and history for the exam room. Fewer details about a patient's spine then sit in a booking form.
Privacy and compliance for chiropractors
Two sets of rules meet in a chiropractic diary: data protection law, which treats what patients say about their spine as health data, and, for chiropractors registered in the UK, the General Chiropractic Council's Code on consent and imaging. Most of both concerns clinical records, which stay in your records system; the points below are where they reach the booking page.
Health data under GDPR Article 9
A booking that mentions sciatica, a whiplash injury or an MRI report is data concerning health, which Article 9 forbids processing unless a condition applies, such as the provision of health care. Keep booking questions to what the visit needs, such as imaging or a chaperone request, and leave the history to your records system.
Consent before care and for the plan of care
Standard E2 of the GCC Code requires consent to be obtained and recorded before care starts and for the plan of care. A patient who books an exam online has not agreed to treatment, so the adjustment link goes out only after the plan is explained and that consent is recorded.
Existing imaging before a new referral
The GCC's imaging guidance asks chiropractors to consider whether a patient already has imaging or tests that answer the clinical question without a new exposure, and warns against routine imaging. A booking question about recent X-rays or MRI scans lets the patient bring them to the exam, so that check comes first.
General Chiropractic Council, Diagnostic imaging guidance (2026)
- Hosted in the EU
- Signed DPA on Enterprise only
- Self-hosting for full control
- No HIPAA BAA on any plan
See the difference
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How do chiropractors take new patients without overrunning the day?
A new patient exam takes three times as long as an adjustment and involves history, examination and often a look at imaging. Two a day may be fine; five can wreck the schedule.
- Create a "New patient exam" meeting type of 45 minutes on its own availability schedule, open only at the times you want exams, with a daily limit of two so further new patients see the next day with room.
- On Pro, ask whether they have recent X-rays or MRI reports, so you can review existing imaging before deciding whether to refer for more.
- Take a €25 deposit on Pro, so an exam slot is not held by someone who never turns up.
- If you explain findings on a second visit, hand over a private "Report of findings" link as the patient leaves, so the follow-up is booked before they reach the car park.
How do chiropractors fill early, lunch and evening slots with adjustments?
Adjustment patients book around work, so the busiest times are the edges of the day and Saturday morning. Those slots should go to existing patients.
- Make the "Adjustment" meeting type private and send its link only once the plan of care is explained and the patient's consent is in their record.
- Give it a 15-minute duration and a 15-minute slot interval on its own schedule with no buffer, open from 7:00 until 19:30 plus Saturday mornings. A 15-minute slot already includes changeover, so a buffer would only push the next adjustment to the following quarter hour.
- Set a short minimum notice, such as 2 hours, so a patient can take a gap that opens the same day.
- Keep Saturday morning on the adjustment schedule only, so a new patient exam never takes a weekend slot that a working patient on a care plan needs.
How do chiropractors keep patients coming back for maintenance visits?
When a course of care ends, patients who feel fine drift away. Tymeslot has no automatic recall, so the habit that works is sending a maintenance link at the last session of the course.
- Create a "Maintenance visit" meeting type of 20 minutes with a booking horizon of 120 days, so patients can book a visit months ahead.
- Send the link at the end of a course, or print it on the appointment card you hand over at reception.
- Set a reminder three days before and another an hour before, since a visit booked months ahead is easy to forget.
- If their back flares up before the visit is due, the patient moves it forward from the confirmation email instead of phoning to ask for an earlier slot.
See Tymeslot in action
A starter setup for chiropractors
| Meeting type | Duration | Buffer | Minimum notice | Bookable ahead | Payment at booking |
|---|---|---|---|---|---|
| New patient exam | 45 min | 15 min | 1 day | 3 weeks | €25 deposit at booking |
| Adjustment | 15 min | None | 2 hours | 4 weeks | None |
| Maintenance visit | 20 min | 5 min | 1 day | 120 days | None |
Intake questions
- Have you seen a chiropractor before?
- Do you have recent X-rays or scan reports you can bring?
- Who referred you, if anyone?
- Do you prefer early morning, lunchtime or evening appointments?
Three visit types, three schedules: the exam keeps 15 minutes after it for writing up the history, adjustments run back to back with 2 hours' notice so a same-day gap still fills, and maintenance visits open 120 days ahead. Buffer, notice and horizon belong to a schedule rather than a meeting type, which is why each visit type has its own.
Tymeslot compared with Jane and Acuity
Tymeslot is the narrower and cheaper of the three: it has a free plan and open source code, where Jane and Acuity are paid-only and closed. Payments, the free plan and open source are the rows that matter because a clinic takes money at the first visit, runs many low-fee adjustments, and sometimes wants booking data on its own server. Jane is the better pick if you want charting and a card on file in one system; Acuity if patients pay through Square, PayPal or Venmo.
| Feature | Tymeslot | Jane | Acuity |
|---|---|---|---|
| Deposit or payment at booking | Pro: €25 on new patient exams only | Yes: card on file, deposit or full payment | Yes, on all plans: Stripe, Square, PayPal, Venmo |
| Free plan | Yes: adjustments, exam caps and maintenance visits | No: paid plans only; a demo account to try | No: 7-day trial, no card needed |
| Open source | Yes, AGPLv3: run it on clinic hardware | No: hosted service only | No: hosted service only |
Sources checked 5 October 2026.
How much time could you save?
A rough estimate, not a promise.
200
minutes saved per week
173.3
hours saved per year
€12,998
annual value of saved time
Which calendars and tools do chiropractors use with Tymeslot?
Start free, upgrade when you're ready
A clinic that only needs patients to book exams, adjustments and maintenance visits, with the daily cap and reminders, can stay on Free. The €25 exam deposit and the question about imaging in the setup above need Pro at €9/month; a self-hosted clinic gets both without a subscription.
Free
€0 / month
Pro
€9 / month