Scheduling Software for Wedding Planners and Couples
Couples book the first consultation and invite their partner in the same step. Venue visits and planning sessions get their own links, with weekend slots where you want them and none on your wedding days.
Updated 31 October 2026
Why do wedding planners lose hours every week to scheduling?
Couples plan their wedding around two full-time jobs, so they want evenings and Saturdays, which are exactly when you are at other people's weddings. Every consultation needs both partners, often a parent, sometimes a venue manager, each with their own diary. And a wedding takes a year or more of meetings to plan. Holding all of that together by email becomes a second job. Tymeslot hands consultations, planning sessions and venue visits separate links and opening hours, lets couples bring their partner along when they book, and keeps your wedding days closed.
Two partners, weekend slots and your own wedding days
Most scheduling tools assume one person books one meeting in office hours. Wedding planning breaks each of those. The booker is half a couple. The best slots are Thursday evenings and Saturday mornings. And the same planner runs a 60-minute video consultation with a new enquiry, a two-hour planning session with a signed couple and a 90-minute visit at a venue an hour's drive away.
Tymeslot handles that with three meeting types. The consultation can need your approval, so you can check whether you are free on the couple's wedding date before you confirm. Whichever partner fills in the form names the other, and the pair are both invited and reminded. Venue visits follow a weekend schedule with a long buffer for travel, and time off blocks the dates you are working on someone else's day.
Everything wedding planners need. Nothing they don't.
Both Partners on Every Booking
Whoever books names their partner, a parent or a co-planner as guests, and every one of them is sent the invitation, each reminder and word of any new time.
Approve Consultations Before Confirming
Turn on approval for the first consultation, read the couple's wedding date and venue in their booking answers (booking questions are a Pro feature), and confirm only if you can take the date.
Weekend Hours and Travel Buffers
Give venue visits a Saturday schedule with a 60-minute buffer for driving, and keep weekday evenings for video consultations.
Couples Planning From Abroad
A couple marrying in Tuscany from London sees your hours in their own time zone, can switch the booking page into one of nine languages, and gets their emails in the language they booked in.
Your Wedding Days Kept Closed
Add each wedding you are working as time off, and no consultation or visit can be booked on that day, however open the weekend schedule looks.
Paid Coordination Consultations
On Pro, a day-of-coordination consultation can carry a set fee, and the couple pays through Stripe as they book. Your planning retainer stays in your contract.
See the difference
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How do wedding planners handle the first consultation with a couple?
The first consultation decides whether a couple books you. It should be easy to arrange for both partners, and it should not take an evening slot for a wedding date you are already booked on.
- Create a "Couple consultation" meeting type of 60 minutes with approval turned on, offered by video or at your studio.
- On Pro, ask for the wedding date as a date question, the venue if chosen and the expected number of guests.
- The person booking adds their partner as a guest; you check the date and approve, and both receive the confirmation with the video link.
- Reminders go out 24 hours and two hours before, to both partners.
How do wedding planners schedule venue visits and tastings?
Venue visits and tastings happen on site, often at weekends, and each one needs travel time either side. Trying to fit them into the same schedule as video calls leads to impossible days.
- Create a "Venue visit" meeting type of 90 minutes, in person, on a schedule that runs Friday afternoons and Saturdays.
- Give that schedule an hour's buffer for the drive between venues, and limit visits to two a day.
- Add your own wedding days as time off, so no visit can be booked on a day you are working.
- Send reminders two days and two hours before, so both partners have the visit in mind.
How do wedding planners run the final walk-through with everyone involved?
The final walk-through brings together the couple, the venue manager and sometimes the caterer. Getting everyone to the same place at the same time is the hard part.
- Create a private "Final walk-through" meeting type of 120 minutes and send the link to the couple a few months before the date.
- The couple books it and adds the venue manager and caterer as guests.
- If the florist or the officiant should come too, add them to the booking yourself from your dashboard.
- Every guest receives reminders 48 hours before, and an update if the time moves.
See Tymeslot in action
A starter setup for wedding planners
| Meeting type | Duration | Buffer | Minimum notice | Bookable ahead | Payment at booking |
|---|---|---|---|---|---|
| Couple consultation | 60 min | 15 min | 2 days | 60 days | None |
| Planning session | 120 min | 30 min | 3 days | 120 days | None |
| Venue visit | 90 min | 60 min | 5 days | 180 days | None |
Intake questions
- What is your wedding date, or your preferred season?
- Have you chosen a venue yet?
- Roughly how many guests are you expecting?
- How did you hear about us?
Approval on the consultation is what lets the date question do its job: you see the date before you say yes. Venue visits are booked months out with five days' notice and an hour of travel either side, planning sessions sit in between, so each of the three runs on a schedule of its own.
Tymeslot compared with HoneyBook and Calendly
Beside HoneyBook and Calendly, Tymeslot gives a planner the most for free: consultations, venue visits and blocked wedding days, whereas HoneyBook offers a 30-day trial and Calendly's free plan holds one event type. All three can take money as a couple books (Calendly on paid plans), which is why payments lead the table. Two honest gaps: Tymeslot charges a fixed sum rather than a share of your fee, and its signed data processing agreement is reserved for Enterprise, while both rivals include one with their terms.
| Feature | Tymeslot | HoneyBook | Calendly |
|---|---|---|---|
| Deposit or payment at booking | Pro: a fixed fee for coordination consultations | Yes: scheduler can require payment to lock the slot | Paid plans only: Stripe or PayPal at booking |
| Free plan | Yes: consultations, venue visits, wedding days blocked | No: 30-day free trial on each plan | Yes, limited to 1 event type and 1 calendar |
| Signed data processing agreement | Signed only for Enterprise customers | Yes: DPA is part of the terms for businesses | Yes: accepted with the customer terms |
Sources checked 5 October 2026.
How much time could you save?
A rough estimate, not a promise.
180
minutes saved per week
156.0
hours saved per year
€12,480
annual value of saved time
Which calendars and tools do wedding planners use with Tymeslot?
Start free, upgrade when you're ready
Most planners can stay on Free: both partners as guests, approval on consultations and wedding days closed as time off cost nothing. Pro (€9/month) earns its place once you sell a paid day-of-coordination consultation, or want the wedding date and guest count in front of you before deciding whether to approve, as in this setup.
Free
€0 / month
Pro
€9 / month