Automated Booking Software for Virtual Assistants
A booking page for your VA practice. Discovery calls, onboarding sessions, and weekly check-ins book themselves, so the scheduling you handle for clients stops eating into your own day.
Why do virtual assistants lose billable time to scheduling their own meetings?
You take administrative load off your clients for a living, and then spend your own week trapped in the exact back-and-forth you save them from. A 15-minute onboarding call that should land Monday morning slides to Thursday afternoon after three rounds of timezone-confused availability emails. Support clients across a few countries and the timezone maths alone burns real time every week. Tymeslot automates your scheduling, which frees you to automate theirs.
Why generic scheduling tools cost virtual assistants billable hours
Calendly and Acuity were built for sales teams chasing leads, not for a VA running four to six retainer clients in different timezones. Their free tiers cap event types right where a VA needs more: you want at least three (discovery, onboarding, weekly check-in) before per-client variations even begin. None of them treat retainer billing as a real feature either. Discovery calls go out with no deposit option, scope-of-work sessions can't collect a signing fee at booking, and monthly package fees land in a separate tool.
The overhead is measurable. A VA with six retainer clients across two continents typically loses 45 to 90 minutes a week to scheduling logistics, which is £200 to £400 of billable time gone to timezone maths and follow-up emails. Then there is the discovery call that no-shows because nothing was at stake, and the scope-of-work session that drifts because the client never put money down. Tymeslot covers it: deposits on discovery and scoping calls, a recurring booking link per retainer client, and a free tier that does not cap your event types.
Everything Virtual Assistants need. Nothing they don't.
Scheduling features shaped around how your practice works.
Meeting Types for Every Client Interaction
Create separate booking pages for discovery calls, client onboarding sessions, weekly check-ins, and project handoffs — each with its own duration, buffer, and booking link.
Timezone Handling for International Clients
Clients across the world book in their timezone; you see everything in yours. DST transitions handled automatically across every calendar region.
Auto Video Conferencing Links
Google Meet or Microsoft Teams links generated automatically with each booking — no copy-pasting video links before every client call.
Deposits for Discovery and Scope Calls
Require a deposit or fixed fee on discovery and scope-of-work calls. A small charge filters out the never-serious enquiries and a late cancellation still earns. You set the amounts, refund policy, and cancellation window through Stripe.
Automatic Reminders
Clients receive automatic reminders before every session — reducing the late-joining and rescheduling that disrupts your working day.
Privacy-First and Self-Hostable
No third-party tracking or analytics on your booking page. Self-host on your own server for complete control over client contact data.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Virtual Assistants use Tymeslot every day.
How do virtual assistants convert new client enquiries without losing momentum?
A business owner reaching out to hire a VA is often overwhelmed and in reactive mode. The VA who responds with a frictionless booking link for a discovery call wins the client. The one who requires an availability email chain loses to whoever makes it easier.
- Include your 'Discovery Call' booking link in your email signature and LinkedIn profile
- Prospective client picks a 30-minute slot from your live availability — no email required
- Video conferencing link generated automatically and sent with the confirmation
- You walk into the call with the client's business context from the booking form
How do virtual assistants run structured client onboarding?
Effective VA onboarding requires a dedicated session to map workflows, set communication expectations, establish tool access, and define priorities. Getting this session booked within 48 hours of a signed agreement is critical to starting the engagement well.
- Send the new client a 'Client Onboarding' booking link immediately after contract signing
- Client books a 90-minute slot from your availability — no coordination needed
- Confirmation email lists what to prepare: tool access credentials, process documentation, team contacts
- Both receive reminders; the onboarding session happens prepared on both sides
How do virtual assistants manage weekly check-ins across multiple clients?
Managing weekly check-ins for 4–6 clients across different timezones is a coordination challenge in itself. When clients travel, change their schedule, or need to move a call, the rescheduling overhead compounds across every engagement.
- Create a 'Weekly Check-In' event type with a 20-minute duration and private booking link per client
- Each client has their own link scoped to their check-in slot duration and your availability
- When a client needs to reschedule, they self-service from the link — you receive a notification
- All check-ins appear in your calendar with video links generated automatically
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
160
minutes saved per week
138.7
hours saved per year
€6935
annual value of saved time
Which calendars and tools do virtual assistants use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, Zoom, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€9 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support independent development
See Tymeslot in action
Try both booking themes live — no account needed.
"I support six clients across four countries. The timezone scheduling alone used to take 30 minutes a day minimum. Tymeslot fixed that entirely — every client has their own check-in booking link, discovery calls book themselves, and video links are automatic. The irony of a virtual assistant spending an hour a day scheduling her own meetings is not lost on me. It's not a problem I have anymore."
Priya M.
Virtual Assistant, Remote, supporting clients across Europe and North America
Frequently Asked Questions
Can I have different meeting types for different clients or engagement stages?
How does Tymeslot handle clients in different timezones?
Is Tymeslot free for freelancers?
Can clients reschedule their own meetings?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I collect a deposit or retainer fee at booking?
Can I switch from Calendly to Tymeslot?
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your time?
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