Automated Interview Scheduling Software for Recruiters
Interview scheduling software for recruiters. Share one candidate booking link and applicants self-book screening calls and interviews in seconds, with no email chains and no timezone confusion.
Why do recruiters lose top candidates to scheduling delays?
The strongest candidates are off the market within days. When booking an interview takes three or four emails to agree a time, often across timezones and around two hiring managers' calendars, the fast movers have already signed with whoever replied quicker. With Tymeslot, candidates book straight from your job posting or InMail, the video link is generated for them, and a busy search week doesn't bury your diary. Your attention stays on evaluating people.
Why generic booking tools fail high-volume candidate pipelines
Calendly, Acuity, and Square Appointments were built for one-to-one sales meetings on a single calendar. A recruiter runs a screening pipeline across four timezones and then hands shortlisted candidates to a hiring manager whose diary lives in a different system entirely. The easy case, a single screening call, these tools handle. The harder cases they don't: a round-robin across two interviewers, a candidate in Singapore who needs early-morning UK slots, an executive-search retainer client who must never land on a generic public booking page.
The cost shows up as lost placements. One executive-search retainer can carry £15,000–£40,000 in placement fees per role, and whether you fill it or lose it to a faster rival often comes down to a 48-hour scheduling delay in the first week. For contingent and embedded recruiters juggling several roles at once, an hour a day on email coordination is a full day a week not spent sourcing, briefing, or closing. Tymeslot fits the work: candidates self-book in their own timezone, the hiring manager's calendar is checked before a slot is offered, paid screening packages or refundable executive-search holds can be taken upfront where the engagement calls for it, and the video link is in the confirmation already.
Everything Recruiters need. Nothing they don't.
Scheduling features shaped around how your practice works.
Separate Booking Types per Stage
Configure distinct booking flows for screening calls, first-round interviews, and client briefing meetings — each with the right duration, questions, and availability.
Auto Video Conferencing
Google Meet or Microsoft Teams links generated automatically for every booking — candidates receive everything they need in the confirmation email.
International Timezone Handling
Candidates book in their local timezone, you see the appointment in yours. Critical for cross-border searches where a timezone mistake wastes everyone's time.
Embed in Job Postings & InMail
Drop your booking link directly into job descriptions, LinkedIn InMail, or outreach emails. Candidates go from reading the posting to booked in under a minute.
Daily Caps for Active Search Phases
Limit daily interview slots during intensive search phases so you maintain quality conversations without burning out or double-booking hiring managers.
Custom Intake Questions
Collect the information you need before a call — current notice period, salary expectations, location preference — so every screening call starts informed.
See the difference
Same profession. Completely different scheduling experience.
Without Tymeslot
With Tymeslot
Common scheduling scenarios
How other Recruiters use Tymeslot every day.
How do I handle high-volume screening during an active search?
When a new role goes live, the first week can bring dozens of applications that all need a screening call. Without self-booking, the logistics alone eat hours a day, which is exactly the time the calls themselves should take.
- Create a "Screening Call" booking type: 20–30 minutes, with intake questions for notice period, location, and salary expectations.
- Set a daily cap to a number you can comfortably handle without the quality of conversations dropping.
- Include the booking link in your outreach emails and job posting application confirmation.
- Candidates self-book around their own schedule — you start every call with the intake answers already in hand.
How do I coordinate first-round interviews between candidates and hiring managers?
A first-round interview needs your availability, the candidate's, and the hiring manager's to line up, usually across different calendars. Doing that by hand for five or ten candidates at once is one of the most draining parts of any search.
- Create a "First-Round Interview" booking type with a 45–60 minute slot and the hiring manager's calendar connected.
- Set the booking type to check both your calendar and the hiring manager's for conflicts automatically.
- Send the booking link to shortlisted candidates after the screening stage.
- Both parties receive confirmation and a video link — no further coordination needed.
How do I book client briefing meetings without the usual back-and-forth?
A client briefing, where you meet a hiring manager to scope a new role, is where a good search begins. Booking it hits the usual B2B friction: mismatched diaries, slow email replies, and the reschedule that follows.
- Create a "Client Briefing" booking type: 60 minutes, positioned as a professional consultation with a polished booking page.
- Add a short intake form asking for the role title, key requirements, and timeline.
- Share the booking link when responding to new client enquiries or following up on inbound leads.
- Client books a slot, completes the intake form, and receives a video link — you arrive briefed and prepared.
How much time could you save?
Adjust to match your practice and see your potential savings.
Calculate your time savings
Drag the sliders to match your practice.
240
minutes saved per week
208.0
hours saved per year
€18720
annual value of saved time
Which calendars and video tools do recruiters use with Tymeslot?
Connects to the tools you already use. No extra setup.
Start free, upgrade when you're ready
Core scheduling is always free. No credit card required.
Free
€0 / month
- Unlimited bookings
- Calendar sync (Google, Outlook, CalDAV)
- Auto video rooms (Meet, Teams, Zoom, MiroTalk)
- Booking page at tymeslot.app/you
- Email reminders & notifications
- Intake forms & custom questions
Pro
€9 / month
- Everything in Free
- White-label branding
- Custom domain
- Remove Tymeslot branding from booking pages
- Support independent development
See Tymeslot in action
Try both booking themes live — no account needed.
"During an active executive search I was scheduling 15+ calls a week across four countries. With Tymeslot, candidates just book themselves and the video link is already there. I've probably recovered a full day per week that I was losing to logistics."
Petra K.
Independent Recruiter, Amsterdam
Frequently Asked Questions
Can I have different booking pages for screening calls and interviews?
Does Tymeslot handle candidates booking from different countries and timezones?
Can I add a booking link to a LinkedIn InMail or job posting?
Is Tymeslot free for independent recruiters?
Does Tymeslot integrate with Google Calendar and Outlook?
Can I take payment upfront for paid screening packages or executive-search retainers?
Can I switch from Calendly to Tymeslot?
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